Executive Assistant - Hospital
BizTek People, Inc. | APA International Placement Consultants•Portland, OR
•Onsite
About The Position
This role supports a central administrative leadership team within a large, complex organization. The Executive Assistant will manage executive calendars, coordinate logistics, support meetings and events, and handle a variety of administrative functions critical to daily operations.
Requirements
- Proficiency in Microsoft Office applications
- Four (4) years of clerical/secretarial experience, including at least one (1) year supporting a senior-level executive OR Associate’s degree or certificate in office occupations/technology and three (3) years of secretarial experience OR Bachelor’s degree and two (2) years of secretarial experience
- At least one (1) year of full-time experience supporting senior management at a high-performance level is required
- Relevant coursework or training in office occupations/technology may substitute for up to one (1) year of experience
Nice To Haves
- Exceptional organizational and time management skills
- Strong customer service mindset with responsiveness to time-sensitive requests
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and accuracy
- Professional demeanor and strong interpersonal skills
- Ability to handle confidential information with discretion and sound judgment
- Self-directed with the ability to work independently with minimal supervision
Responsibilities
- Manage complex calendars and scheduling priorities for executive leadership
- Coordinate day-to-day activities and ensure executives are informed of commitments and obligations
- Arrange meetings with internal leaders and external partners
- Review and prioritize incoming communications and determine appropriate actions
- Conduct research and prepare materials, including presentations and reports
- Provide front desk coverage, including greeting visitors and managing incoming calls
- Handle incoming and outgoing mail distribution
- Assist with planning and execution of events, including logistics, catering, and scheduling for visiting guests
- Coordinate and support executive-level meetings, including agenda preparation, meeting logistics, and documentation
- Record meeting notes and track follow-up action items
- Set up A/V equipment and prepare materials for hybrid meetings and presentations
- Coordinate travel arrangements and process expense reports
- Reconcile corporate purchasing card transactions
- Provide backup support to other senior executives as needed
- Contribute to overall administrative team efforts and office operations
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What This Job Offers
Job Type
Full-time
Career Level
Executive
