Executive Assistant- Office of the Labor Commissioner

City of Baltimore•Benton, AR

2d•Onsite

About The Position

An Executive Assistant provides advice, staff assistance and administrative support to the Director of an agency. Work of this class involves no supervisory duties or responsibilities. Incumbents receive managerial direction from the Director. Employees in this class work a conventional work week that may involve evening and weekend hours. Work is performed in an office where normal working conditions are encountered. Work requires minimal physical exertion.

Requirements

Have a bachelor's degree from an accredited college or university.
Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.
Have a valid Maryland Class C Noncommercial driver's license or an equivalent driver's license and be eligible to obtain a Baltimore City driver’s permit.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Handle confidential information with a high level of discretion.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Ability to communicate effectively and professionally; Use discretion, confidentiality, and good judgment
Ability to develop, implement and interpret policies, procedures and directives.
Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.
Ability to deal with confidential materials and situations with discretion, tact and diplomacy.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with others.
Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to work with sensitive information.
Ability to think outside of the box with a sense of urgency.
Ability to multitask in a fast-paced environment.

Nice To Haves

Non-civil service position

Responsibilities

Assists the Director and the Deputy Director in formulating and implementing administrative policies, practices, procedures and long-term goals for the agency.
Performs confidential and special projects and researches and prepares reports and correspondence for the Director’s signature.
Directs and monitors the execution of decisions and policies of the Director and interprets decisions and policies for subordinate agency staff.
Investigates and resolves confidential or sensitive administrative problems, complaints and situations at the request of the Director.
Ensures adherence to laws, regulations, program policies and guidelines utilized by or impacting the department.
Attends confidential administrative and operational meetings; organizes, coordinates and monitors the implementation of resultant actions, resolutions and administrative decisions.
Assists high-level agency managers in the implementation and coordination of the administrative aspects of planning projects and programs.
Accompanies the Director to public and governmental meetings and acts on meeting decisions and resolutions.
Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to the superior's attention; provides information or answers to questions not requiring superiors' attention.
Represents the Director at public and governmental meetings; reports on meetings to the Director.
Performs related work as required.
Serve as the primary point of contact Labor Commissioner.
Organize and prioritize incoming requests.
Monitor project deadlines and follow up on action items to keep things on schedule.
Perform general administrative duties, such as filing documents and reporting.
Ability to multitask in a fast-paced environment.
Flexible hours as dictated by the needs of business for projects and meetings.
Flexible team player.