Executive Assistant

master-TMS•Sacramento, CA

13d•$95,000 - $105,000•Remote

About The Position

This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports two Partners in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow-through across client work, business development, firm leadership, and recruiting. The role goes beyond task execution. You will serve as a high-trust extension of the Partners; bringing order, clarity, and foresight to a fast-moving environment so the Partners can stay focused on high-impact work.

Requirements

Bachelor’s degree or equivalent relevant experience, with 10+ years supporting senior leaders in consulting, professional services, or similarly fast-paced environments.
Exceptional organization, prioritization, and attention to detail, with the ability to manage complexity and competing priorities.
Strong written and verbal communication skills, with confidence working with senior stakeholders and clients.
High emotional intelligence, discretion, and sound judgment, with the ability to handle confidential information.
Proactive and adaptable, with the ability to anticipate needs, work independently, and navigate challenges with tact.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools including Teams, Zoom, and Slack.
Strong problem-solving, accuracy, follow-through, and service orientation.

Responsibilities

Manage Partners’ calendars and inboxes around strategic priorities, proactively resolving conflicts and prioritizing communications.
Prepare Partners for key meetings with the right context, materials, and pre-reads.
Track priorities, deadlines, decisions, and commitments to ensure consistent follow-through and early risk identification.
Coordinate internal and external meetings, calls, and events from planning through follow-up.
Lead ad hoc projects and process improvements that increase efficiency and responsiveness.
Support client-facing work through scheduling, CRM updates, contracts, travel, gifting, and other logistics.
Maintain client and prospect information and opportunity pipelines to support business development.
Coordinate marketing and profile-building initiatives, including conferences, webinars, white papers, outreach, and content.
Coordinate with Partners, firm leadership, clients, and external partners across countries and time zones.
Partner with Legal, HR, Marketing, IT, Operations, Finance, and Accounts Payable on business needs, budgets, and expenses.
Provide backup support for other assistants and contribute to office initiatives and continuous improvement.