Executive Assistant

Georgia Urology PA•Atlanta, GA

26d•Hybrid

About The Position

The Executive Assistant provides high-level administrative, project, and operational support to the Chief Executive Officer (CEO). This position serves as a trusted partner to the CEO, managing executive priorities, coordinating board activities, supporting physician recruitment efforts, and facilitating communication with physicians, leadership, board members, and external stakeholders. The role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Requirements

Bachelor's degree preferred
Minimum of 5 years of Executive Assistant experience with C-level Executives required
Project Management experience preferred
Ability to manage multiple priorities with minimal supervision.
Outstanding written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and exercise discretion.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to prepare professional presentations and executive reports.
Strong interpersonal skills with the ability to interact effectively with physicians, board members, executives, and staff at all levels.
Ability to anticipate needs, solve problems proactively, and work independently.
Demonstrated ability to handle sensitive and confidential matters with professionalism.

Nice To Haves

Executive Presence
Confidentiality and Professionalism
Strategic Thinking
Project Management
Relationship Building
Communication Excellence
Attention to Detail
Adaptability and Flexibility
Customer Service Orientation
Initiative and Accountability

Responsibilities

Manage the CEO's calendar, meetings, travel, and daily priorities.
Prepare correspondence, reports, presentations, agendas, and other executive materials.
Coordinate Board of Directors meetings, including agendas, board packets, meeting logistics, and follow-up actions.
Support physician recruitment activities, including interview scheduling, candidate travel arrangements, recruitment visits, and onboarding coordination.
Manage special projects and strategic initiatives on behalf of the CEO.
Track action items and ensure timely completion of assignments and executive deliverables.
Serve as a liaison between the CEO, physicians, leadership team members, board members, and external partners.
Coordinate executive meetings, leadership events, and organizational functions.
Manage logistics, catering, meeting materials, and attendee communications for meetings and functions.
Maintain highly confidential business, physician, personnel, and organizational information.
Assist with governance activities, executive communications, and administrative support for senior leadership initiatives.
Identify opportunities to improve processes, organization, and efficiency within the Executive Office.
Perform other duties and special projects as assigned.