Executive Assistant

Moxie Pest Control • Irving, TX

17d

About The Position

This position will provide administrative support to the COO, SVP, CSO assist with budget and project management, and coordinate internal and external communications. Provide consultation on administration issues with associated departments and facilitate interdepartmental coordination.

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience.
• Ability to prioritize time and handle a fast pace environment
• Microsoft 365 Suite (Word, Excel, Powerpoint)
• Basic understanding of G-Suite applications (Google Docs, Google Slides, Google Sheets)
• Minimum: High school diploma.
• Ability to organize a daily workload by priorities.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Active Drivers License
• Personal Vehicle

Responsibilities

• Assist in managing communication of the COO, SVP, CSO including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.
• Maintain high-level understanding of interdepartmental processes to assist in facilitating appropriate communication.
• Coordinate budget activity through tracking, reconciling and processing: payment requests, credit card purchases, reimbursement claims and budget reports.
• Prepare slides in Google Slides, PowerPoint, or Canva for the COO, SVP, CSO
• Provide daily, weekly and monthly follow up to ensure priorities are delivered on time
• Arrange travel and accommodations for executives.
• Schedule and attend meetings taking notes and recording minutes.
• Help prepare for meetings.
• Provide personal assistant support for the COO, SVP, CSO such as but not limited to: Getting meals Running errands Performing personal errands
• Provide general administrative support.
• Perform other tasks as may be necessary to facilitate the work of the COO, SVP, CSO.

Benefits

• Great Places To Work and Top Places to Work since 2021
• Awards & Recognition
• Monthly Company Events
• Company Service Projects
• Comprehensive medical coverage that covers many common services at no cost or for a low copay
• Additional options for dental and vision benefits, life and disability coverage and more
• 401K Plan
• Roth IRA
• Long- and Short-term Disability Coverage (Voluntary)
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees