Executive Assistant

Caron Treatment Centers- Career•Wernersville, PA

8d•Hybrid

About The Position

Join a team where your work truly makes a difference. For nearly 70 years, Caron Treatment Centers has helped individuals and families find hope, healing, and lasting recovery through compassionate, evidence-based addiction and behavioral healthcare. At Caron, employees are supported with opportunities to learn, grow, and build meaningful careers, along with competitive pay, comprehensive benefits, generous paid time off, tuition reimbursement, and a 401(k) plan. We’re proud to foster a supportive, collaborative workplace where employees feel valued and connected to our mission. That commitment has earned Caron multiple national and regional Top Workplace recognitions, including being named a USA TODAY Top Workplace for 2026. Join us to build a career with purpose, growth, and impact at Caron.

Requirements

High school diploma or equivalent required.
3-5 years’ experience in an office environment as an administrative assistant is required.
Proficiency with Microsoft Office – Excel / Power Point / Word.
Must handle confidential information with discretion and professionalism.
Ability to effectively communicate both verbally and in writing, including proofreading and spelling.
Ability to prioritize and coordinate multiple assignments, proactively addressing issues before they arise.
Ability to interact professionally with patients, referral sources, and the public.
Must be able to function with minimal supervision.

Nice To Haves

Degree in Secretarial Science, Accounting or Paralegal preferred.
Experience at the corporate level preferred.
Notary Public a plus.
If in recovery, 1 year of continuous sobriety is preferred.
Ability to acquire knowledge of Caron Programs.
Ability to acquire knowledge of all aspects of licensing / accreditation procedures.

Responsibilities

Provide high-level administrative support and perform tasks such as drafting letters, memos, invoices, reports, and other documents for senior staff.
Manage and maintain calendars and schedules, including coordination of meetings, appointments, and travel itineraries, and coordination of schedules with internal and external constituents.
Schedule individual patient meetings with an executive leader in the patient electronic record.
Coordinate travel for conferences and speaking venues.
Serve as a delegate for actions within the HR Information System (HRIS), which may include time off requests, approval of timesheets, and performance management.
Plan and organize events such as trainings, executive and senior leadership meetings, and board meetings.
Prepare Board and Committee packets, including coordination and collation of information from multiple stakeholders within and outside of the organization.
Transcribe and prepare minutes/reports for meetings as designated and distribute to meeting attendees.
Compile monthly and/or quarterly reports by gathering data from designated resources and programs to assist in the budgeting process.
Manage expense reports, reconciliation of credit card statements, invoices, and other financial documentation for the executive team.
Order office supplies.
Maintain policies and procedures, organize and systematize reports needed for inter-departmental communication.
Maintain files, including litigation and legal documents.
Complete special projects as assigned.