Executive Assistant

Astute Technology Management•Dublin, OH

6d•Hybrid

About The Position

The Executive Assistant will support day-to-day administrative needs while helping maintain a well-run, welcoming office environment. This role involves managing executive calendars, inboxes, travel arrangements, and serving as a liaison between executives and stakeholders. Additionally, the position will oversee daily office operations including supplies, equipment, and workspace organization, acting as the main point of contact for building management and vendors. The Executive Assistant will also collaborate with marketing, assist HR with events, support insurance claims, maintain documentation, and identify opportunities to improve office processes.

Requirements

1+ years of experience in an Executive Assistant, Office Administrator, or similar role
High school diploma or equivalent
Excellent follow-through and accountability in completing tasks accurately and on time
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools
Ability to handle confidential information with professionalism and discretion
Legal authorization to work in the United States
Valid driver's license with an acceptable driving record

Nice To Haves

Experience with Executive Assistant and Office Operations roles
Strong problem-solving skills and a proactive, solution-oriented mindset
Experience managing vendor relationships and office projects
Ability to work independently and take initiative with minimal supervision
Strong interpersonal skills with the ability to build relationships across all levels of the organization

Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and events
Coordinate schedules across multiple stakeholders
Monitor and manage executive inboxes, including prioritizing communications and drafting responses
Prepare meeting agendas, materials, presentations and follow-ups
Coordinate travel arrangements, itineraries, and expense reporting
Serve as a liaison between executives and internal/external stakeholders
Handle confidential and sensitive information with discretion
Oversee daily office operations including supplies, equipment, workspace organization, and overall office upkeep
Act as the main point of contact for building management, facilities vendors, and service providers
Collaborate with marketing to support promotional efforts and organizational communications
Coordinate and support office projects such as workspace improvements, furniture replacement, and vendor onboarding/setup
Order office supplies, track inventory, and manage deliveries and shipments
Assist HR with office events, employee gatherings, and team-building activities
Support and coordinate insurance claims related to office incidents, property damage, or equipment issues
Maintain documentation related to vendor contracts, warranties, and service agreements
Identify opportunities to improve office processes and enhance operational efficiency
Other duties as assigned