Executive Assistant - Twin Farms
About The Position
Twin Farms is seeking a highly organized, thoughtful, and proactive Executive Assistant to support the Managing Director. This role serves as a trusted administrative and operational partner, helping manage priorities, communications, meetings, projects, and follow-through across the property. The Executive Assistant will help keep leadership priorities moving forward with discretion, urgency, and accountability. The ideal candidate is polished, calm, and comfortable in a fast-paced luxury hospitality environment. This person must exercise sound judgment, maintain confidentiality, anticipate needs, and communicate with warmth and professionalism.
Requirements
- At least three years of executive, administrative, hospitality, or senior-level support experience.
- Exceptional organization, judgment, discretion, and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage competing priorities and work independently.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared document systems.
- Experience coordinating calendars, meetings, travel, and projects.
- Reliable transportation and regular on-site attendance are required.
Nice To Haves
- Luxury hospitality, resort, private-service, or Chief of Staff-style experience is preferred.
Responsibilities
- Manage the Managing Director’s calendar, meetings, travel, correspondence, and daily priorities.
- Coordinate agendas, materials, logistics, notes, and follow-up.
- Prepare reports, presentations, and executive communications.
- Track deadlines, decisions, commitments, and action items.
- Support communication and coordination between the Managing Director and department leaders.
- Assist with confidential employee, operational, financial, and strategic matters.
- Support special projects, property initiatives, events, and leadership priorities.
- Assist with marketing coordination, including occasional on-property photography and support with public relations and social media needs.
- Review documents and communications for accuracy, tone, and completeness.
- Anticipate needs, resolve issues, and provide occasional support outside normal business hours when necessary.
Benefits
- Complimentary life insurance
- 401(k) retirement plan with employer match
- Paid holidays and sick time
- Employee Assistance Program (EAP) with confidential support and resources
- Daily staff meal
- Training, professional development, and tuition assistance
- Employee referral bonuses
- Exclusive dining and lodging privileges
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
