weThink - Executive Assistant

JobRack

2d•$2,000 - $2,500•Remote

About The Position

I started weThink as an analytics startup focused on helping high-stakes teams perform better under pressure. We work closely with U.S. Department of Defense partners and other complex organizations where clarity, precision, and good decision-making really matter. What we build sits at the intersection of data, human behavior, and real-world execution. We’re a small, global team working across the US, Asia, and Europe. We value trust, calm execution, and high standards without chaos. Things move fast here, but we care deeply about doing work properly, building systems that last, and supporting each other as humans—not just roles. We’re looking for an Executive Assistant to the Founder & CEO who acts as a true extension of me. This role exists to reduce my cognitive load, surface priorities, and ensure nothing critical is lost in complexity. This is someone who takes full ownership of information flow, communication, and follow-through, and who enjoys creating clarity so I can stay focused on strategy, partnerships, and growth. This is a full-time role with flexible hours, requiring around 6 hours of overlap with the US Mountain Time (MT) zone.

Requirements

Prior experience supporting a founder or senior executive in a fast-moving environment
Proven ownership of inbox and calendar management
Strong written English and ability to represent an executive’s voice accurately
Comfort making judgment calls with incomplete information
Systems-oriented mindset with strong follow-through
Experience improving workflows or documenting repeatable processes
High discretion and reliability
Fluency with Google Suite, Notion, Slack, and modern productivity tools

Nice To Haves

Comfort using AI-enabled productivity tools
Long-term interest in executive support as a craft, not a stepping stone

Responsibilities

Own inbox and calendar management across business and some personal matters
Coordinate scheduling, meetings, and travel across multiple time zones
Draft emails, messages, and documents independently in my voice
Track follow-ups and ensure commitments don’t slip through the cracks
Create and maintain systems in Notion for projects, decisions, and documentation
Coordinate with a global team and delegate tasks when needed
Support operational execution across multiple parallel initiatives
Be comfortable making real-time prioritisation decisions when context is incomplete, and escalate only when necessary