Executive Assistant

Group 1001 • Waltham, MA

8d • Onsite

About The Position

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees. Why This Role Matters: We are seeking an Executive Assistant to join our Investments Management group supporting a team of managing directors and investment associates. This position reports to the Manager, Administrative Services and is based in our Waltham, MA office. This is an opportunity to join a dynamic, tight-knit administrative team where your contributions are valued. The ideal candidate is polished, proactive and thrives in a team-focused and fast-paced environment. You’ll be expected to ensure seamless day-to-day execution of responsibilities and handle sensitive information with the utmost discretion. This role is well-suited for someone eager to grow their career and deepen their knowledge of the financial services industry.

Requirements

• 2 to 5 years’ experience in an executive assistant position supporting multiple leaders.
• Bachelor’s Degree is required
• 5+ years’ experience and proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Prior experience with expense management software and data share site
• Proactive with the ability to take initiative and be flexible to customize the administrative support to each leader's needs
• Strong interpersonal communication, and problem solviing capabilities
• Exceptional organizational skills, time management, and attention to detail
• Proven ability to manage competing priorities with impeccable follow through
• Dedicated, reliable, thorough, and a professional, can-do attitude
• Proven ability to meet deadlines, handles multiple requests and be flexible
• Demonstrated ability to handle confidential information with integrity
• Professional demeanor and executive presence

Responsibilities

• Manage complex ever-changing calendars for multiple managing directors with competing priorities.
• Preparation of monthly invoices for approval and submit to AP for payment distribution
• Coordinate meetings, including preparation of agendas, materials, and follow-up documentation
• Handle confidential information with discretion, including client information and data
• Coordinate onsite meetings, leadership events, and travel arrangements
• Screen and prioritize communications, correspondence, and information requests
• Prepare presentations, reports, and executive-level correspondence
• Respond promptly to all incoming inquiries, analyze needs, and recommend solutions
• Close collaboration with the administration team

Benefits

• Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package.
• Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options.
• Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability.
• All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.
• Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees