Executive Assistant - Chief Operating Officer

BrownWinick • Des Moines, IA

1d

About The Position

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to our Chief Operating Officer (COO). This position serves as a trusted partner to the COO and plays a critical role in supporting firm operations, strategic initiatives, leadership communications, and executive-level priorities. The ideal candidate thrives in a fast-paced professional environment, exercises sound judgment, manages confidential information with discretion, and enjoys coordinating projects and helping leaders stay organized and effective.

Requirements

• 5+ years of executive administrative support experience preferred.
• Experience supporting senior leadership or executive teams.
• Exceptional organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage competing priorities.
• Advanced proficiency in Microsoft Office applications.
• Professionalism, discretion, and sound judgment.
• Ability to work independently while collaborating effectively across departments.

Responsibilities

• Manage and coordinate the COO's calendar, meetings, and priorities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate leadership meetings, retreats, and firm-wide initiatives.
• Track projects, deadlines, and follow-up action items.
• Arrange travel, prepare expense reports, and support executive logistics.
• Serve as a liaison between the COO and attorneys, staff, vendors, and external business partners.
• Assist with operational reporting, strategic initiatives, and special projects.
• Maintain confidential executive and operational information.

Benefits

• Meaningful work
• Professional growth opportunities
• Chance to make a visible impact across the firm

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed