Executive Assistant

Accuray•Madison, WI

25d

About The Position

At Accuray, we make a direct and powerful impact on the lives of cancer patients every day — helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer — helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world. Accuray develops, manufactures and sells radiotherapy systems for alternative cancer treatments. Our radiation therapy for cancer makes treatment shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives.

Requirements

Business Administration Degree with a minimum five (5) years’ experience.
Excellent organizational and communication skills.
Knowledge and experience with a variety of computer software applications (Microsoft Word, Excel, Outlook, Diligent and PowerPoint).
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Ability to work in a fast-paced environment and some weekends and manage multiple tasks and demands.
Occasional travel required (for permanent candidate).
Candidates must be able to furnish proof that they are authorized to work in the country they are applying on a permanent basis without sponsorship.

Responsibilities

Perform administrative tasks for the CEO, President, other Executive staff and Board members.
Heavy meeting and calendar management to ensure there are no conflicts.
Organize domestic and international travel, develop detailed itineraries, and ensure passport and Visa documents are accurate/up to date.
Liaise with executive management team to coordinate meetings, agendas, and conference calls.
Prepare and/or approve expense reports.
Produce monthly business reports.
Manage deadlines on various Action Items.
Coordinate all details of international visitors including providing appropriate documentation, creating detailed travel itineraries, preparing meeting agendas, booking domestic travel, coordinating meetings/induction programs, and securing appropriate paperwork from Health Assurance for requested farm visits.
Work independently and within a team on special projects, which may include planning and coordinating special meetings, organizing company-wide events, and organizing Global Meetings (research hotels, venues, vendors, ground transportation options, etc.).
Maintain all confidential information.