Executive Assistant

Bayer•Creve Coeur, MO

4d•$64,080 - $96,120•Onsite

About The Position

Ruveon™ is America's dedicated glyphosate company — the U.S. home of Roundup® and the weed control American agriculture is built on. We're building a focused, fast-moving team, and we'd like to hear from you. At Ruveon, we’re a new company with deep roots, and we’re building a culture to match. That means we look for people with agility and tenacity who possess a customer-first mindset. Everyone here is dedicated to a single mission: doing US glyphosate exceptionally well. If you’d like to be part of a team that offers flexibility and support to deliver results, open and timely communication and a climate that fosters motivation and clarity, you’ve come to the right place. This role provides comprehensive administrative support to executives, ensuring confidentiality and professionalism. It involves managing calendars, scheduling meetings, and organizing travel arrangements. The position also requires preparing correspondence, reports, and presentations using various business software, as well as editing, proofing, and formatting documents. The Executive Assistant will screen calls and messages, manage interactions with internal and external sources, and maintain files and records, ensuring efficient organization. Additionally, the role assists in developing secretarial standards and practices for the organization and handles confidential business and personnel information with discretion.

Requirements

High school diploma
Proven experience as an Executive Assistant or in a similar administrative role in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong organizational skills and ability to manage competing priorities.
Excellent interpersonal skills and the ability to communicate effectively with employees at all levels of the organization.
High level of discretion and confidentiality in handling sensitive information.

Nice To Haves

High School Diploma with a minimum of 8 years of relevant experience or Associate’s degree with 6 years’ relevant experience.
Familiarity and experience with AI tools and technologies that can enhance administrative processes and support efficiency improvements.
Curiosity and willingness to learn about new technologies that can improve administrative workflows.
Experience with SAP and Concur or other similar ERP and travel management systems.

Responsibilities

Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism.
Provides support to organization of 100, planning large annual meetings and travel arrangements in coordination with meeting planning services.
Manages calendars, schedules meetings, and organizes travel arrangements.
Prepares correspondence, reports, and presentations using various business software.
Edits, proofs, and formats documents as needed.
Screens calls and messages, managing interactions with internal and external sources.
Maintains files and records, ensuring efficient organization.
Assists in developing administrative standards and practices for the organization.
Handles confidential business and personnel information with discretion.
Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda as guided by general company practice.
Processes expense reports and invoices; manages Accounts Payable in coordination with accounting/finance/AP/vendors; orchestrates purchase orders, service entries, contracts, and capital project submissions in SAP or equivalent.
Manages complex calendars across time zones.
Organizes meetings, conferences, and events; drafts agendas for broader communications; manages RSVPs and tracking; coordinates logistics (venues, catering, equipment), ensuring activities align with company safety, compliance, and sustainability policies.
Organizes business travel end-to-end; develops itineraries and agendas; books air/rail/ground transportation and lodging.
Collaborates with other assistants to share and coordinate workload.
Supports, trains, and up-skills junior colleagues.
Performs additional accountabilities as required