Executive Assistant

Barclays•New York, NY

2d•$80,000 - $115,000•Onsite

About The Position

Join Barclays as an Executive Assistant, where you will play a key role in supporting several executives by managing complex calendars, coordinating travel arrangements, and processing expense reports. We are seeking a highly motivated and experienced professional who thrives in a fast-paced environment and is committed to delivering exceptional administrative support.

Requirements

Requires in-depth technical knowledge and experience in their assigned area of expertise
Thorough understanding of the underlying principles and concepts within the area of expertise
Calendar and Time Management; scheduling meetings, travel, and appointments and prioritizing executive’s time efficiently
Being hands on and available to assist with urgent matters on a timely basis.
Excellent verbal and written communication, drafting emails, memos, reports, and presentations
Managing multiple tasks and projects simultaneously and keeping files, documents, and tasks systematically organized

Nice To Haves

Experience with travel coordination and CRM systems highly preferred
Handling sensitive information with the utmost confidentiality
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Anticipating needs before they arise as well as identifying and solving problems quickly
You may be assessed on the key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology, as well as job-specific technical skills.

Responsibilities

Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
Management and facilitation of senior executive members meetings.
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
Escalate breaches of policies / procedure appropriately.
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
Advise and influence decision making within own area of expertise.
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
Make evaluative judgements based on the analysis of factual information, paying attention to detail.
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
Guide and persuade team members and communicate complex / sensitive information.
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.
Managing complex calendars, coordinating travel arrangements, and processing expense reports.