Executive Assistant

Agoda•Orlando, FL

10d•Hybrid

About The Position

About Agoda At Agoda, we bridge the world through travel. Our story began in 2005, when two lifelong friends and entrepreneurs, driven by their passion for travel, launched Agoda to make it easier for everyone to explore the world. Today, we are part of Booking Holdings [NASDAQ: BKNG], with a diverse team of over 7,000 people from 90 countries, working together in offices around the globe. Every day, we connect people to destinations and experiences, with our great deals across our millions of hotels and holiday properties, flights, and experiences worldwide. No two days are the same at Agoda. Data and technology are at the heart of our culture, fueling our curiosity and innovation. If you’re ready to begin your best journey and help build travel for the world, join us. The Opportunity As part of Booking Holdings, a new consolidated B2B division brings together the B2B businesses of Booking.com, Priceline, and Agoda into a unified global platform serving airlines, travel management companies, online travel agencies, financial institutions, and other strategic partners.Booking Holdings’ dedicated B2B division drives global business-to-business strategy and distribution across our premier travel brands. This role is eligible for our hybrid work model: Two days in-office in our Orlando, Florida office. This role will support: SVP & GM, Priceline Partner Solutions We are seeking a highly organized and strategic professional to deliver high-impact support to our leaders. This role combines business partnership and operational excellence—ensuring seamless administrative support, streamlined calendar and travel coordination, and efficient expense, vendor, and budget management.

Requirements

Minimum 7 years’ proven experience in a similar role supporting senior executives
Previous experience in event / team meeting planning.
Strong stakeholder management, communication, organizational, and proactive problem-solving skills.
Ability to thrive in a dynamic environment, with attention to detail, adaptability and collaboration with colleagues.
Proficiency in common administrative and productivity tools, including MS Office and calendar management tools.
Ability to handle sensitive information with discretion.
Ability to work across multiple time zones and to collaborate with numerous Booking Holdings subsidiaries and systems

Nice To Haves

Proficiency in Google Workspace and Concur

Responsibilities

Provide seamless administrative backing to senior executives, proactively managing complex calendars, resolving scheduling conflicts, and prioritizing competing requests.
Maintain executive to-do lists, tracking reminders, deadlines, and action items. Keep leaders briefed on time-sensitive matters while screening, prioritizing, and relaying critical messages.
Draft professional correspondence and written materials on behalf of executives, and assist with the preparation of key presentations.
Assist with personal tasks, errands, and special projects as requested by executives to optimize their daily efficiency.
Organize ad-hoc and recurring meetings with management, team members, and cross-functional stakeholders. Handle sensitive information with absolute discretion and confidentiality.
Prepare and distribute meeting agendas, pre-reads, minutes, and follow-up materials to keep teams aligned.
Coordinate the execution, assembly, routing, and tracking of formal corporate materials, including securities filings, ensuring strict adherence to delegation of authority and signatory policies.
Book comprehensive, end-to-end travel arrangements (including itineraries and visas) and process accurate expense claims and reports in full compliance with company policy.