Executive Assistant

Hologic•Marlborough, MA

1d•Onsite

About The Position

The Executive Assistant provides administrative support to the Vice President of Global Services and secondary support to the Global Services leadership team. This role requires broad experience in organizational policies and practices, strong judgment, and excellent communication and organizational skills. The Executive Assistant interacts with all levels of management, manages projects as needed, and effectively balances multiple priorities.

Requirements

Associates/Bachelor’s degree or equivalent
Minimum of 5+ years of related experience required in working in an executive assistant role
Excellent communication and time management skills; proven ability to meet deadlines
Ability to function well in a high-paced environment; perform additional duties as assigned by executive
Ability to use discretion, confidentiality, and good judgment to handle Executive level matters
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Concur and Oracle Business Systems
Ability to communicate effectively and professionally
Ability to work with highly confidential information in a professional manner
Ability to interact and communicate with all levels of management, as well as build new relationships
Ability to decipher priorities and make sound judgment calls when needed
Ability to work in a fast paced environment, with strong multi-tasking and prioritizing skills, able to manage projects efficiently
Must be able to meet aggressive deadlines and use good judgment
Must be proactive, a quick learner, and able to work independently
Ability to think outside of the box with a sense of urgency
Ability to travel

Responsibilities

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
Organize complex calendars and schedules, resolving any scheduling issues
Prepare Word, Excel, PowerPoint presentations, agendas, special projects, and other documents in support of objectives for the organization
Arrange domestic and international travel and accommodations for members of the GS Leadership team
Gather receipts and process expense reports
Schedule and participate in Leadership Team meetings
Schedule on and offsite meetings; order and set up catering for onsite meetings
Book conference rooms in advance of meetings and offices for employees attending meetings
Draft and prepare announcements/communication
Assist in preparing and managing presentations and decks
Strong collaboration with Hologic Executive Assistant team members