Executive Assistant
About The Position
The Opportunity PepperPointe is looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at PepperPointe and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. We’re always looking for determined, creative, and fearless individuals who want to join an innovative organization committed to positively impacting families and communities. If this is you, you’ll love working at PepperPointe. The Executive Assistant supports the CEO primarily and provides additional support to the executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. This role is shared across the C-suite and is responsible for managing priorities, schedules, communications, and projects that span multiple executive s , often acting as a trusted right-hand to the executive team.
Requirements
- Proficiency in Microsoft Office Suite: Expertise in Word, Excel, PowerPoint, and Outlook
- Strong a ttention to detail
- Discretion and confidentiality
- Conducts self with professionalism and in a tactful manner, treating others with respect and consideration
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Time management skills
- Strong communication abilities
- Follow through on commitment
- Professional attitude and appearance
- Solid written and verbal communication skills
- Excellent organizational skills
Nice To Haves
- Proven work experience as an Executive Assistant , Front Office Representative, Administrative Assistant or similar role is also preferred.
Responsibilities
- Manage the CEO’s professional and personal scheduling, including calendar coordination, email and correspondence, phone communications, client interactions, and company-related logistics.
- Coordinate complex scheduling and calendar management for several executives , as well as content and flow of information .
- Prepare agendas, presentations, and materials for executive meetings , as needed.
- Coordinate logistics for executive team events, offsites, and stakeholder meetings , as needed .
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals .
- Provide comprehensive administrative support (including typing, dictation, spreadsheet creation, faxing, maintenance of filing system, and contacts database) to the CEO and all C-suite executives, ensuring seamless coordination across multiple leaders.
- Maintain professionalism and strict confidentiality with all materials
- Anticipate needs and proactively create solutions to improve efficiency and effectiveness for the executive team.
- Compose and create News Articles in internal company communication hub, The Pointe, on behalf of the CEO and/or other C-Suite leadership team members.
Benefits
- Medical, dental, and vision benefits
- 401K with company match
- A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
11-50 employees
