EXECUTIVE ASSISTANT

Sims Crane and Equipment•Tampa, FL

13d•Onsite

About The Position

The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to ensure the CEO's office functions efficiently. This role acts as a strategic partner, managing priorities, streamlining communications, and enabling the CEO to focus on organizational leadership and business objectives. The ideal candidate is resourceful, detail-oriented, discreet, and able to anticipate needs in a fast-paced environment.

Requirements

Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment.
Strong organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite, and virtual collaboration tools (e.g. Teams).
Proven track record of handling sensitive information with discretion and professionalism.
Bachelor’s degree in business administration, Communications, or related field and 5 years’ experience OR Associate’s degree in a Business Administration, Communications, or related field and 7 years’ experience as a C level Executive Assistant OR 15 years’ experience as a C level Executive Assistant.
High School Diploma or equivalent.
Valid Driver's License.
Must be legally authorized to work in the United States.
Must be able to read, speak, and understand English.

Nice To Haves

Formal training or certification in executive administrative support, project management, or business communications is a plus.
Ongoing commitment to professional development in executive support best practices, technology tools, and organizational efficiency

Responsibilities

Act as the primary liaison between the CEO and internal and external stakeholders, ensuring clear, timely, and professional communication that supports effective information flow and relationship management.
Facilitate the planning and execution of Board of Directors meetings, executive sessions, and other high-level leadership gatherings, ensuring seamless coordination, timely communication, and logistical excellence.
Schedule, reschedule, and confirm appointments, prepare agendas, and manage correspondence on behalf of the CEO.
Prepare meeting materials, compile reports, track action items, and follow up to ensure timely completion.
Monitor and support strategic initiatives; conduct research and provide executive summaries to aid decision-making.
Arrange domestic and international travel, develop itineraries, and manage logistics for events and offsites.
Draft, proofread, and edit presentations, reports, and communications to ensure accuracy and impact.
Maintain files, documents, and data in compliance with company policies and security standards.