Executive Assistant

Netlist • Irvine, CA

8d

About The Position

Netlist, Inc. (OTCQB: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe. Join our world-class engineering team and be part of shaping the future of memory and storage architecture. We are seeking a highly polished, proactive, and strategic Executive Assistant to the CEO to provide high-level administrative and operational support. This role serves as a trusted partner to the CEO, managing priorities, facilitating communication, and ensuring seamless execution of business activities. The ideal candidate operates with discretion, anticipates needs, and thrives in a fast-paced, executive-level environment with significant exposure to senior leadership, board members, and external stakeholders.

Requirements

• Bachelor’s degree
• 5+ years of experience supporting C-level executives (CEO support strongly preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities (executive-level polish)
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Ability to manage multiple priorities in a fast-paced, high-stakes environment
• Professional presence and strong interpersonal skills
• High level of discretion, integrity, and judgment
• Calm under pressure with a strong sense of ownership

Responsibilities

• Provide administrative support to the CEO, including managing an extremely dynamic and complex calendar
• Anticipate scheduling conflicts and proactively prioritize meetings and commitments aligned with business priorities
• Act as a gatekeeper and liaison, managing incoming communications and requests
• Coordinate domestic and international travel in partnership with a travel agency, including flights, accommodations, ground transportation, and detailed itineraries
• Manage last-minute changes and ensure seamless, real-time travel adjustments
• Prepare and reconcile executive expense reports
• Coordinate executive, leadership, and Board of Directors meetings
• Prepare agendas, briefing materials, and executive-level presentations
• May take meeting notes, track key action items, and ensure timely follow-up
• Support logistics for on-site meetings, including catering, room setup, and guest coordination
• Support strategic initiatives by tracking deliverables, deadlines, and cross-functional coordination
• Prepare reports, presentations, and briefing documents for internal and external engagements
• Conduct research and compile data to support executive decision-making
• Assist with confidential and high-impact projects across departments
• Interface with senior leaders, external partners, investors, and board members with professionalism and discretion
• Draft and edit executive communications, presentations, and correspondence
• Maintain strict confidentiality with sensitive business and personnel matters

What This Job Offers

• Job Type: Full-time
• Career Level: Executive