Executive Assistant

Brightview Senior Living, LLC • Baltimore, MD

5d

About The Position

The Executive Assistant for Brightview Senior Living will provide a wide range of support to various members of our Financial Services Group -- helping advance the company's objectives and goals by creating a disciplined and systematic approach to prioritizing the team's schedule and interactions with others. Responsibilities include managing complex calendars, scheduling meetings and travel, creating presentations, as well as playing a key role in managing projects that are essential in Brightview’s continued success and future growth!
The ideal candidate will be customer service oriented with the ability to exercise excellent judgment and decision-making skills. The Executive Assistant is a critical project coordinator for our finance department activities and assists the team in tracking monthly deadlines.
If you can function efficiently and effectively in a fast-paced professional environment with the proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, then Brightview Senior Living needs you!

Requirements

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Responsibilities

• Consistently and genuinely demonstrate the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.
• Provide general clerical and administrative support to the Financial Services Group.
• Prepare expense reports and invoices for payment.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Compile and distribute various documents and reports to internal and external stakeholders within the agreed upon timeline.
• Maintain the highest level of discretion and integrity in handling confidential and proprietary information.
• Proofread and edit documents.
• File and copy documents as needed.
• Arrange travel including air, train, car rentals, and hotel.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.
• Other duties as assigned.

Benefits

• Enjoy competitive salaries, health, vision and dental insurance options, retirement plans, tuition reimbursement, employee assistance programs and many more benefits that prioritize your well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree