Executive Assistant - Kalamazoo, MI

Imperial Beverage • Kalamazoo, MI

5d • $65,000 - $83,000 • Onsite

About The Position

Providing high-level, proactive administrative support for a top beverage sales company will be a great next step for you! This position requires previous administrative experience, and will work from our Kalamazoo Headquarters Monday-Friday. As an Executive Assistant, you will provide administrative support to the President of Imperial Beverage and the rest of the Executive Team. This involves handling confidential information, arranging travel and meetings, preparing reports and assisting with presentations.

Requirements

• High School Diploma or equivalent
• Five years of high-level administrative experience required
• Strong computer skills
• Ability to multi-task and pay attention to detail while working within deadlines
• Strong organizational skills, able to create and carry out efficient systems
• Superior communication skills
• Must display confidentiality and professionalism
• Self-starter with a high productivity level

Nice To Haves

• Associates or Bachelor's degree preferred

Responsibilities

• Prepare executive level reports and presentations
• Handle confidential information and communications
• Handle schedule and calendar management for the President and Executive Team as needed
• Work with non-profits and Imperial Beverage partners on behalf of the Executive Team
• Maintain corporate documents, records, contracts and reports
• Perform general office duties such as ordering supplies, sending out shipments or mail, and opening, sorting and distributing incoming correspondence, including faxes and email
• Manage schedules for the President and Executive Team as needed
• Reserve meeting areas and order food and beverages for Executive meetings
• Arrange travel plans for Executives
• Manage fundraiser database, invitations and responses

Benefits

• Comprehensive medical, dental, and vision coverage
• HSAs
• FSAs
• 401(k) with Traditional and Roth options
• employer match
• immediate vesting
• 3.5 weeks of PTO starting in year one, accruing from day one with rollover
• Ongoing training and career development opportunities
• Paid volunteer time to give back to the community
• Paid parental leave
• Weekly pay
• Uber, Lyft, or taxi reimbursement
• Kick ass events and fun across Michigan
• Domestic and international trip opportunities to learn about the beverage industry
• Referral bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED