(USA) Executive Assistant
About The Position
The Executive Assistant provides comprehensive administrative support to leadership by managing complex calendars, coordinating projects and events, and facilitating effective communication across teams. This role requires strong organizational skills to prioritize requests, prepare detailed communications, and handle confidential information with discretion. The Executive Assistant collaborates with internal and external stakeholders to ensure seamless operations, supports financial and business data management, and contributes to continuous process improvements. This position demands professionalism, attention to detail, and the ability to adapt to evolving business needs while upholding company values and standards. The team plays a key role in supporting the enablement and execution of the Walmart US store strategy. We focus on delivering timely solutions, fostering strong partnerships with stakeholders, and making Walmart the best place to work and shop. Committed to operational excellence, the team continuously seeks improvement opportunities to support Walmart’s mission and drive value for customers and associates alike.
Requirements
- Proven expertise in calendar management and administrative support for senior leadership.
- Strong proficiency in Microsoft Office and program management tools.
- Excellent communication skills, both written and verbal, with attention to detail.
- Ability to coordinate complex schedules, meetings, and business-related events efficiently.
- Experience managing confidential information with discretion and integrity.
- Skilled in compiling, forecasting, and reconciling financial and business data.
- Capacity to build effective relationships and collaborate with various stakeholders.
- Demonstrated problem-solving skills and adaptability in dynamic environments.
- Bachelor’s degree in Business Administration, Engineering, Operations, or related field and 3 years’ experience in operations, project management, or related area OR 5 years’ experience in operations, project management, or related area.
- 1 year’s supervisory experience.
Nice To Haves
- Microsoft Office
- Masters, Masters: Operations Management
- Project Management - Project Management Professional - Certification
Responsibilities
- Coordinate and schedule projects, events, and meetings with minimal supervision, ensuring efficient use of resources and timelines.
- Manage complex calendars for leadership and teams, prioritizing appointments and anticipating preparation needs.
- Draft, review, and send communications on behalf of leadership, maintaining professionalism and accuracy.
- Compile, forecast, and reconcile financial and business data, creating reports and monitoring for discrepancies.
- Serve as a liaison for associates and guests, providing solutions and escalating issues as needed.
- Mentor and guide other assistants, fostering collaboration and knowledge sharing.
- Support business processes by building relationships and identifying improvement opportunities.
Benefits
- Competitive pay
- Performance-based bonus awards
- Medical coverage
- Vision coverage
- Dental coverage
- 401(k)
- Stock purchase
- Company-paid life insurance
- PTO (including sick leave)
- Parental leave
- Family care leave
- Bereavement leave
- Jury duty leave
- Voting leave
- Short-term disability
- Long-term disability
- Company discounts
- Military Leave Pay
- Adoption expense reimbursement
- Surrogacy expense reimbursement
- PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
- Live Better U (Walmart-paid education benefit program for full-time and part-time associates, including high school completion, bachelor's degrees, English Language Learning, and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.)
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What This Job Offers
Job Type
Full-time
Career Level
Manager
