Executive Assistant

KSA Integration • Arlington, VA

6d • $90,000 - $120,000 • Onsite

About The Position

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program Manager and senior program personnel, ensuring efficient daily operations, accurate records management, and seamless coordination across Marine Corps and Department of War (DoW) stakeholder organizations. This Position is Contingent Upon Award.

Requirements

• Associate’s or Bachelor’s Degree in Business Administration, Office Management, or a related field (or equivalent experience).
• Minimum of 5 years of experience providing executive assistant or administrative support in a DoW or federal government contracting environment.
• Demonstrated ability to work collaboratively and manage multiple priorities simultaneously in a fast-paced government program office environment.
• Strong written and verbal communication skills with experience drafting professional correspondence and executive-level documents.
• Active Secret security clearance.
• Proficient with MS Office Suite (Word, PowerPoint, Excel, SharePoint) and common collaboration platforms (Teams, SharePoint Online).

Nice To Haves

• Experience supporting a Marine Corps or Navy activity in an administrative role.
• Familiarity with Marine Corps or Department of Navy administrative processes, directives, and correspondence standards.
• Experience with contract deliverable tracking and status reporting in a DoW contracting environment.
• Experience coordinating conferences, working group events, or program reviews.
• Proficiency with Defense Travel System (DTS) and government financial management tools.

Responsibilities

• Manage the program office calendar, schedule appointments, and coordinate meetings, working groups, and program reviews across multiple DoW stakeholder organizations.
• Prepare, proofread, and edit correspondence, action memos, briefings, and executive-level documents on behalf of the Program Manager, ensuring compliance with Marine Corps correspondence standards.
• Coordinate travel arrangements and prepare travel authorizations, vouchers, and itineraries in compliance with departmental travel regulations using the Defense Travel System (DTS).
• Record and distribute meeting minutes, track action items, and maintain accountability for follow-up tasks arising from program meetings and working groups.
• Serve as the primary point of contact for incoming communications (calls, emails, and correspondence) to the program office; screen, triage, and route inquiries to the appropriate program personnel.
• Maintain program files, SharePoint sites, and document management systems to ensure accurate records retention and timely retrieval of program documentation.
• Coordinate logistics for conferences, site visits, and program reviews, including venue arrangements, equipment, and attendee coordination.
• Assist the Program Manager with financial tracking by maintaining expenditure logs, processing invoices, and supporting monthly and quarterly financial reporting deliverables.
• Support preparation and submission of contractual deliverables and reports in accordance with task order requirements and deadlines.
• Coordinate administrative onboarding for new contractor personnel supporting the program, including access requests, equipment coordination, and orientation scheduling.

Benefits

• Pay commensurate with background and experience.
• Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
• HSA / FSA Medical Plans
• PTO
• Flexible Work Environment and Encourage Work/Life Balance
• 401K with Company Match
• Observes all federal holidays
• Professional Development/Tuition Reimbursement Program
• Annual Career Development Process

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree