Executive Assistant

Cohesity•Santa Clara, CA

3d•$134,100 - $149,000•Hybrid

About The Position

Cohesity is seeking a dynamic and detail-oriented Executive Assistant to support key senior leaders within the engineering organization. This role requires a proactive, adaptable individual who thrives in a fast-paced environment and enjoys taking ownership of administrative responsibilities to enhance organizational efficiency. The ideal candidate is a people-oriented professional with strong organizational and communication skills who can seamlessly manage multiple priorities while representing our leaders with professionalism and enthusiasm.

Requirements

Associate degree in Business Administration or a related field, or equivalent professional experience.
Minimum of 10 years of progressive experience supporting senior leaders in a fast-paced business environment.
Exceptional organizational, time management, and multitasking abilities.
Outstanding written and verbal communication skills, with the ability to interact effectively at all levels.
Proficiency in Microsoft Office, Google Workspace, and video conferencing tools such as Zoom.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
A proactive and adaptable mindset, able to respond effectively to changing priorities.
Strong interpersonal skills and a customer-focused approach.
A balance of professionalism and a sense of humor helps maintain a positive and engaging work environment.

Nice To Haves

Familiarity with systems like NetSuite, Workday, and other relevant tools is a plus.
Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.

Responsibilities

Manage complex and dynamic calendars, schedule appointments, and coordinate meetings, ensuring seamless organization.
Draft and prepare executive correspondence and documentation with attention to accuracy and tone.
Plan and organize detailed travel itineraries, including last-minute changes when needed.
Act as a liaison to foster strong relationships internally and externally, representing the executives with positivity and professionalism.
Handle conflicting priorities with urgency, ensuring timely and effective follow-through on tasks and projects under tight deadlines.
Serve as a "gatekeeper" to safeguard the executives' time, managing access and balancing focus areas.
Plan and assist with departmental all-hands meetings, team-building activities, and onboarding processes.
Review and edit documents, coordinate conference and video calls, and leverage systems such as Microsoft Suite, Google Workspace, Zoom, NetSuite, and Workday to streamline operations.
Process reimbursements and expense reports, ensuring compliance with financial policies.
Oversee conference room reservations, catering arrangements, and office space allocation as required.
Maintain strict confidentiality regarding sensitive organizational and personal matters.
Work independently or collaboratively on non-recurring and ongoing projects to support organizational objectives.