Executive Assistant

Metro•Philadelphia, PA

17h•Hybrid

About The Position

We are seeking an Executive & Project Assistant to support President/CEO Larry Platt and Executive Director/Editorial Director Roxanne Patel Shepelavy in both daily administrative functions and organizational projects. This is a dynamic role for someone who thrives on organization, communication, and problem-solving. You will serve as a gatekeeper, project coordinator, and strategic partner , helping manage the executives’ time, energy, and resources effectively.

Requirements

2–3 years of experience in a similar role.
Strong organizational skills and proactive approach; ability to work independently and anticipate needs.
Excellent interpersonal, verbal, and written communication skills.
Proficiency in Outlook, Microsoft 365, Google Workspace, and ability to learn new tools quickly.
Familiarity with social media platforms (Instagram, LinkedIn, etc.).
High level of confidentiality and professionalism.
Must live in the Philadelphia area; hybrid/in-person work required.
Commitment to Citizen Media Group’s mission and values.

Responsibilities

Manage executive calendars, appointments, and meeting coordination.
Screen and respond to emails and calls; act as liaison between executives and internal/external partners, including the Board.
Provide daily itineraries and ensure executives are prepared with background materials and advance work.
Arrange travel, prepare itineraries, and assist with expense reporting.
Handle confidential information with discretion; assist with drafting, editing, and organizing documents as needed.
Oversee general office processes (conference room booking, mail collection, storage organization).
Manage executive-related social media presence (Instagram, LinkedIn, and other platforms as needed).
Support organizational projects and initiatives; contribute to editorial products as desired.