Executive Assistant

Rockwell Automation • Milwaukee, WI

7d • Hybrid

About The Position

As an Executive Assistant, you will provide administrative assistance directly to our Vice President of Global Revenue Management. Additionally, you will support several revenue management leaders reporting to the Vice President. Your responsibilities will include enhancing effectiveness by dealing with customers, composing correspondence, scheduling meetings, maintaining files, and handling confidential information. Also, preparing materials to keep executives prepared for all activities. You will report to our VP, Global Revenue Management and will work a hybrid schedule at our headquarters in Milwaukee, WI.

Requirements

• High school diploma, GED, or equivalent work experience.
• Legal authorization to work in the US is required - we will not sponsor individuals for employment visas, not now or in the future, for this job opening.

Nice To Haves

• Typically requires minimum of four years of related experience.
• Experience working in collaborative, teaming environment.
• Comfortable using technology to guide team productivity
• Experience with project management
• Demonstrated capability to work on multiple types of activities at any one time
• Work and collaborate with different people at multiple levels across the organization and varying global locations.

Responsibilities

• Support Meeting Planning & Preparation Ensure that all audio-visual equipment and network connection requirements meet arrangement of meetings, virtual, local and offsite.
• Arrange for refreshments and food.
• Schedule and participate in staff meetings.
• Prepare agenda and meeting minutes.
• Distribute meeting minutes and actions to participants after the meeting, along with other materials reviewed during the meeting.
• Maintain a database of meeting notes and other materials for future reference.
• Support regular schedule of executives' team meetings with preparation, maintaining Teams sites, and communication around team between meetings for appropriate action item follow-up.
• With very limited direction, create spreadsheets, charts, technical illustrations, graphics, and text for presentations. These visual aids are created using Microsoft software, including PowerPoint, Excel, and Word, and other applications, such as CRM, SAP, and Workday.
• Support Communication & Organization of Important Priorities of Executives Assist executives in achieving goals by supporting content preparation for internal and external communications, which could include e-mails, presentations and reports.
• Prepare and keep up-to-date calendars and daily schedules for executives.
• Primary contact for incoming requests to executives. Review, screen and direct incoming requests.
• Provide prompt, customer-oriented service to all callers and visitors, solving their requests without executives whenever possible.
• Make decisions and act on behalf of business leaders during their absences, using initiative and judgment to see that opportunities requiring attention satisfy customer (both internal/external) requests.
• Help prioritize emails and other requests on behalf of the business leaders.
• Work with business leaders to monitor progress / commitments relative to any outstanding actions.
• Participate in workload leveling efforts with other administrative staff within the business group to support other executives and staff including back-up of other admin during vacations or other absences.
• Establish and maintain collaborative relationships with personnel across multiple levels throughout the organization to complete job responsibilities.
• Partner directly with other administrative support to ensure agreement in practices across commercial operations and global sales and marketing organizations.
• Support Travel Requirements of Executives Arrange travel itineraries, both domestic and international.
• Coordinate international travel with RA contacts and ensure passports and visas are up to date and correct.
• Help process required documentation for Travel & Expense processes, working with Travel and Entertainment Department in reconciling travel accounts.
• Ensure familiarity with company policies and procedures. Applies policies and procedures in compliance with government laws.

Benefits

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees