Executive Assistant

2K • Novato, CA

17d • $81,600 - $120,780

About The Position

We are seeking a proactive, highly organized Executive Assistant to support the Vice President of Horizon Business Unit, Head of 31U Studio and Head of the Ignite Studio (3+ leaders). This role provides high-level administrative support (calendar management, travel coordination, expense reporting) and engages in project-based work (developing presentations, managing communications, and assisting with strategic initiatives). The ideal candidate is a skilled multitasker who combines strong attention to detail with the ability to anticipate needs and execute independently in a fast-paced environment.

Requirements

• Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
• Prior experience as a senior-level admin supporting C-Level executives highly desired.
• Experience in a business development environment representing the company with external stakeholders.
• Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with Google Suite and Zoom/online conference solutions preferred.
• Acute attention to detail; strong spelling and grammar skills; experience with large-scale meeting coordination.
• Self-motivated, able to multi-task and manage priorities and workflow; adaptable to changing priorities.
• Strong judgment with timely and sound decision-making; excellent organizational and problem-solving skills; professional communication across in-person, phone, and electronic channels.

Nice To Haves

• A successful candidate will work independently and as part of a team with minimal instruction, maintain confidentiality, and have an eagle eye for dates, times, and details. The ability to spot inefficiencies and improve daily processes will help ensure long-term success.

Responsibilities

• Manage complex calendars for the 3+ Leaders across time zones; handle scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
• Prepare, submit, and reconcile expense reports in Concur and per company policy.
• Provide meeting support, including agenda prep, note-taking, and action item follow-up.
• Coordinate department meetings and functions: invites, materials, facilities, catering, and technical support.
• Coordinate with Legal on vetting department-related contracts.
• Act as liaison between the 3+ Leaders and internal/external stakeholders with timely follow-up and clear communication.
• Assist in preparing presentations and reports using PowerPoint and Google Slides; support cross-functional project timelines and communication flow; track status and deadlines for small-scale initiatives; develop systems to maximize efficiency; conduct light research and compile data.
• Serve as a point of contact for internal stakeholders; help plan team events, offsites, and milestone meetings; assist with onboarding logistics and internal communications for the Partnerships team; coordinate with 2K Administrative team as needed.
• Other duties as assigned by the manager.

Benefits

• reasonable accommodation to qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
• medical, financial, and/or other benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive