Executive Assistant

Callen-Lorde Community Health Center • New York, NY

5d

About The Position

Callen-Lorde is seeking a highly organized Executive Assistant to support the C-Suite and senior leadership team. This role requires exceptional attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will manage calendars, coordinate meetings, prepare reports and materials, track projects, and support executive-level initiatives and organizational events.

Requirements

• College degree (BA/BS) required.
• Minimum of 3 years experience supporting a senior manager in an administrative role, preferably in a medical setting.
• Excellent PC skills (MS Office Suite, Excel, Word and PowerPoint).
• Excellent written and oral communication skills required.
• Excellent attention to detail.
• Ability to handle multiple, simultaneous tasks.

Nice To Haves

• Health/social services field of study preferred.
• Commitment to the mission of Callen-Lorde Community Health Center.
• Ability to work independently and take initiative on new projects.
• Strong communication and interpersonal skills.

Responsibilities

• Provide direct administrative support to multiple senior-level Directors.
• Maintain and organize calendars, schedule appointments, and manage meeting logistics.
• Screen and triage phone calls and emails, relaying messages as necessary.
• Take meeting minutes and track action items to ensure follow-up.
• Assist in coordinating all-staff meetings and organizational events, including venue booking, agenda preparation, and logistics.
• Gather data, track project progress, and maintain corporate records.
• Complete and process expense reports, check requests, and timekeeping for senior management.
• Represent Callen-Lorde at professional events and meetings as needed.
• Maintain confidentiality while handling sensitive personnel and financial information.
• Perform other administrative tasks to support department operations.

Benefits

• Exceptional low cost medical plan option for you, your spouse/domestic partner and/or your family
• Dental insurance
• Vision insurance
• No cost life insurance
• Short- and long-term disability insurance
• Flexible Spending Account
• Tuition Assistance
• Commuter benefits
• Generous paid time off plan
• 403B retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive