Executive Assistant

Ernst Brothers•Conshohocken, PA

About The Position

Behind Every Great Leader Is Someone Like This. Some people answer phones and keep a calendar. Others become the one person a busy leader - and two growing companies - truly can't operate without. The one who anticipates the need before it's spoken, protects what's confidential, and makes sure nothing important ever falls through the cracks. At Ernst Brothers and Bluebell Fine Cabinetry & Design, we believe our Managing Partner, and the two firms he leads, deserve exactly that kind of person. We're looking for an exceptional Executive Assistant who thrives on structure, takes ownership of the details, and finds genuine satisfaction in being the calm, capable center of a busy operation. This isn't a job where you're simply answering emails and filing paperwork. It's an opportunity to be trusted with the details that keep two respected companies - and the people who lead them - running smoothly every single day. For nearly 40 years, Ernst Brothers has built some of the region's finest custom homes and renovations. Bluebell Fine Cabinetry & Design brings that same craftsmanship indoors, creating cabinetry as thoughtful as the homes it lives in. Together, we've earned our reputation through uncompromising quality, genuine relationships, and a team that cares about doing things the right way. If you're the type of person who... Anticipates needs before they're spoken Handles confidential and sensitive matters with total discretion Brings order to a busy day without missing a beat Takes ownership of the details other people overlook Believes that how something gets done matters just as much as what gets done ...we'd love to meet you. As Executive Assistant, you'll be the Managing Partner's right hand and a steady, trusted presence across both companies.

Requirements

Anticipates needs before they're spoken
Handles confidential and sensitive matters with total discretion
Brings order to a busy day without missing a beat
Takes ownership of the details other people overlook
Believes that how something gets done matters just as much as what gets done

Responsibilities

Manage Partner's calendar and inbox, spotting what matters before it becomes urgent and handling each detail with polish and discretion.
Manage a lively stream of internal and external communication and make sure the right message reaches the right person at the right moment.
Track certifications and licenses through our internal systems so the company never misses a deadline.
Oversee administration for our company vehicles, keeping registrations, maintenance schedules, and paperwork in order.
Coordinate complex itineraries, including private aviation, so every trip runs smoothly from takeoff to touchdown.
Take events, offsite meetings, and trade shows from first idea to flawless finish, and your work will be on full display.
Provide the administrative and operational support that keeps everything running smoothly, and your team will notice.