Executive Assistant

External•Philadelphia, PA

16d•Onsite

About The Position

What if your job had a real impact? By joining Bonduelle, the world leader in ready-to-use plant-based food, you are deciding to make a positive and sustainable impact on yourself, others and the planet. You will play an active part in our mission: "inspire the transition toward a plant-based diet to contribute to people's well-being and planet health". Bonduelle is a family-run company of 14,600 people which provides over 100 countries with vegetables. Well established in the United States, our business unit includes 4 production facilities with more than 3,200 associates. We process fresh vegetables, salads and meal solutions with our own brands: Ready Pac Foods® and Bistro®. Join us at Bonduelle to start an adventure where people come first and contribute to a better future through plant-based food! Position Summary: This is a high-impact Executive Assistant role supporting four members of Bonduelle Americas’ Executive Leadership Team. You are not just providing administrative support - you are enabling leadership performance. You will act as a trusted partner and seamless extension of the executives you support, helping them operate at peak effectiveness by protecting their time, anticipating needs, driving follow-through, and bringing structure to complex, fast-moving priorities. This role requires strong judgment, discretion, and executive presence. You will work independently, move quickly, and thrive in an environment where priorities evolve and expectations are high. You naturally see what needs to happen next and take pride in keeping senior leaders focused on what matters most. You will work closely with other Executive Assistants to ensure seamless coverage and consistent standards of support across the leadership team.

Requirements

Experience: years supporting senior leaders, ideally including executive or C-suite teams
Proven ability to support multiple executives simultaneously in fast-paced environments
Polished: Strong executive presence with clear, confident, and professional communication
Organized: Exceptional attention to detail, strong prioritization skills, and dependable follow-through
Trusted: Impeccable judgment and discretion when handling confidential and sensitive information
Proactive: You anticipate needs, solve problems independently, and bring solutions—not just issues
Adaptable: Calm, composed, and effective in ambiguity and rapidly changing environments
Bachelor’s degree or equivalent experience
Proficiency in Microsoft365
Advanced experience with complex calendar management
Domestic and international travel coordination
Expense reporting and reconciliation
Executive-level meeting and event planning

Responsibilities

Partner with Executive Leaders
Support 3–4 executive leaders by managing priorities, calendars, and communication flow with confidence and discretion
Manage complex, executive-level calendars across internal and external stakeholders
Coordinate domestic and international travel with detailed itineraries and logistics
Anticipate meeting needs, prepare materials, and ensure leaders are fully prepared
Track action items, commitments, and deliverables; drive follow-through and closure
Coordinate and manage expense reporting with accuracy and timeliness
Act as a professional and diplomatic liaison with Bonduelle executives, customers, and external partners
Enable Leadership Effectiveness
Organize and execute leadership meetings, staff meetings, all-hands, off-sites, and team events
Partner closely with other Executive Assistants to ensure seamless coverage and consistent support standards
Streamline processes and workflows to improve efficiency in planning, reporting, and communication
Effectively coordinate with business units, distributed teams, and across multiple time zones
Support the Organization
Build strong relationships across the organization, serving as a reliable and responsive partner to internal teams
Contribute to a high-performing executive support culture built on trust, responsiveness, and excellence