Executive Assistant

Lennar•Miami, FL

28d

About The Position

The Executive Assistant is a trusted partner to senior executives, enabling leadership to operate at their highest level. Beyond managing complex schedules and executive operations, you'll anticipate needs, solve problems before they arise, coordinate cross-functional initiatives, and help drive key business priorities. This role offers the opportunity to work closely with executive leadership, build relationships across the organization, and contribute to initiatives that support the success of our business. If you thrive in a fast-paced environment, enjoy bringing order to complexity, and take pride in making a meaningful impact behind the scenes.

Requirements

Significant experience supporting C-level or senior executives in a fast-paced corporate environment.
Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines.
Outstanding written and verbal communication skills.
Strong executive presence with the confidence to interact professionally with leaders at all levels.
Proven ability to anticipate needs, think several steps ahead, and proactively solve problems.
Exceptional judgment, discretion, and integrity when handling confidential information.
Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Strong attention to detail and commitment to delivering high-quality work.
Highly adaptable, resourceful, and comfortable working independently while collaborating across teams.
A customer-focused mindset with a passion for creating exceptional experiences for executives, associates, and business partners.

Responsibilities

Serve as a trusted partner to senior executives by proactively managing priorities, anticipating needs, and ensuring seamless day-to-day operations.
Manage complex calendars, travel, meetings, and competing priorities while exercising sound judgment and maintaining strict confidentiality.
Prepare executives for meetings by coordinating agendas, presentations, briefing materials, and follow-up actions.
Partner with cross-functional teams to coordinate strategic initiatives, executive communications, and key business priorities.
Coordinate executive leadership meetings, off-sites, town halls, and other high-impact events, ensuring flawless execution.
Develop presentations, reports, spreadsheets, and business correspondence while maintaining organized records, reports, and expense documentation.
Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of executive leadership.
Identify opportunities to improve processes, streamline workflows, and enhance organizational efficiency.
Support organizational initiatives, culture-building activities, leadership communications, and special projects as business needs evolve.
Deliver a best-in-class executive and office experience by coordinating meeting logistics, welcoming visitors, and supporting overall office operations.