Executive Assistant

Air•San Francisco, CA

31d•Hybrid

About The Position

We are seeking an experienced Executive Assistant to support our Chief Product and Technology Officer (CPTO), serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company. This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage constant re-prioritization. In order to do this job well, you must be a trusted partner with a relentless intolerance of mediocrity. You manage complexity to maximize availability and the high-touch engagement model of Air executives. You are exceptionally organized, proactive, discreet, and able to manage competing priorities with sound judgment and urgency. You are also scrappy and resourceful, comfortable rolling up your sleeves to solve problems (Swiss Army Knife mentality). You thrive behind the scenes, take ownership without waiting for direction, and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission. This role may require up to 10% travel.

Requirements

U.S. Citizenship is required
Bachelor’s Degree Required
5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally with additional office management or workplace operations experience in a high-growth technology or startup environment.
Experience working in ambiguous and fast-paced environments
Experience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work
Capable of producing high-quality content on short deadlines
Ability to manage multiple streams of work and plan, organize, and prioritize appropriately
Fast learner and able to work independently with minimal supervision
Exceptional attention to detail; ability to consistently produce timely and error-free work
Excellent written and verbal communication skills
Superb judgment and proven ability to handle confidential information
Highly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision.
Enthusiastic team member with a positive disposition and attitude

Nice To Haves

Active U.S. security clearance or the ability to obtain one with our sponsorship.
Experience working directly with Product, Engineering, or Defense Tech leadership teams.

Responsibilities

Own end-to-end executive support for the Chief Product and Technology Officer (CPTO), expertly managing evolving priorities, schedules, and daily operations across time zones, optimizing time and commitments while anticipating needs, resolving conflicts, and independently solving logistical challenges
Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of the CPTO and ensuring timely, thoughtful follow-through.
Manage incoming and outgoing communications, track follow-ups, action items, and commitments to ensure seamless execution across the Product and Engineering teams across multiple time zones
Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups to drive clarity and accountability
Coordinate complex travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries; proactively adjust as plans change
Maintain accurate expense reporting
Support planning and execution of leadership offsites, strategy sessions, and company events as needed
Contribute to cross-functional initiatives, special projects, and evolving administrative priorities
Serve as the primary onsite point of contact for SF employees, visitors, candidates, and visiting executives, ensuring a polished and welcoming workplace experience.
Manage day-to-day office needs within the coworking environment, including access, meeting spaces, supplies, mail and deliveries, workplace readiness, and issue resolution.