Executive Assistant

QBE Insurance Group • New York, NY

11h • $94,000 - $141,000 • Hybrid

About The Position

The purpose of this role is to provide high-level administrative and secretarial support to senior executives, ensuring efficient and timely assistance while maintaining a high level of discretion and confidentiality. The role involves critical support to executives in managing projects that align with their goals and contribute to the achievement of strategic objectives in a fast-paced work environment. This role involves global hours.

Requirements

• relevant work experience.
• Tertiary Degree or equivalent combination of education and work experience.

Nice To Haves

• Experience in project management.
• Experience dealing with financial data such as profit and loss accounts.
• Experience supporting senior level management or executives in a fast-paced environment.
• Experience preparing board papers and professional reports to a high standard.
• Moderate experience supporting senior management in secretarial, administrative, and personnel duties, preferably in the insurance industry.
• Experience as a Personal Assistant.
• Previous experience in a large, complex organization desirable.
• Relevant administrative qualifications.

Responsibilities

• Demonstrate awareness of the annual departmental business plan and ensure work activities align with and support its achievement.
• Monitor and review administrative operating systems and procedures, making recommendations for changes as appropriate.
• Deal with a wide range of contacts at all levels, both internal and external to the organization.
• Perform administrative project work, including research, data collection, and some analysis.
• Produce correspondence, memoranda, presentations, and reports of a general and confidential nature on behalf of Senior Executives.
• Organize business appointments, and travel arrangements, and manage diaries for Senior Executives.
• Communicate with the organization's Executives, external Executives, Board members, suppliers, and clients on behalf of Senior Executives.
• Coordinate the organization of business functions, lunches, and dinners.
• Support other Senior Executives when required.
• Work global hour and across different time zones.
• May supervise other Personal Assistants/Administrators.

Benefits

• Hybrid Working – a mix of working from home and in the office
• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis
• Competitive 401(k) program with company match up to 8%
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice
• Tuition Reimbursement for professional certifications, and continuing education
• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees