Executive Assistant

Future Standard•Philadelphia, PA

4d•Onsite

About The Position

Future Standard is seeking an Executive Assistant to provide high-level administrative support to Executive Committee and Management Committee leaders. This role is critical to ensuring the efficiency and effectiveness of senior leadership through expert calendar management, travel coordination, and proactive administrative support. The ideal candidate will possess exceptional communication, organizational, and time management skills, along with the ability to anticipate needs, manage competing priorities, and maintain the highest standards of professionalism and confidentiality. The Executive Assistant will partner closely with the administrative team and colleagues across the organization to deliver seamless support in a fast-paced, collaborative environment. This is an on-site role that requires agility, sound judgment, and a commitment to providing exceptional service to senior executives.

Requirements

8–10 years of Executive Assistant experience supporting senior executives, preferably at the Executive Committee, C-suite, or equivalent leadership level.
Experience supporting multiple senior leaders in a dynamic, fast-paced environment.
Exceptional communication skills, both written and verbal.
Expert-level organizational and calendar management skills with a demonstrated ability to manage complex scheduling requirements.
Extensive experience coordinating and managing executive travel arrangements.
Strong knowledge of corporate technology platforms and a willingness to learn new tools and systems.
Highly proficient in Microsoft Office, including Outlook, Excel, and PowerPoint.
Assertive, self-confident, and comfortable interacting with stakeholders at all levels.
Demonstrated professionalism, discretion, and commitment to maintaining confidentiality.
Highly motivated, service-oriented, and able to thrive in a collaborative environment.

Nice To Haves

Bachelor’s Degree preferred.
Experience working in financial services is preferred.

Responsibilities

Manage complex and active executive calendars, including meeting scheduling, long-range planning, recurring event management, meeting preparation, and coordination across multiple stakeholders.
Expertly prioritize and resolve scheduling conflicts while balancing competing executive priorities.
Coordinate all aspects of domestic and international travel, including booking, itinerary management, logistics coordination, and real-time problem solving.
Facilitate consistent and accurate contact management.
Handle highly confidential and sensitive information with the utmost discretion and professionalism.
Prepare correspondence, presentations, reports, meeting materials, and other executive communications.
Prepare and submit expense reports in a timely and accurate manner.
Plan and coordinate executive meetings, client events, dinners, and other business functions.
Build strong working relationships across all levels of the organization and serve as a trusted partner to senior leadership.
Demonstrate leadership, teamwork, credibility, sound judgment, and a proactive approach to problem solving.
Operate independently, resourcefully, and with a strong sense of ownership and accountability.