Executive Assistant (Aerospace)

Schaeffler • Stratford, ON

45d • CA$60,000 - CA$70,000 • Onsite

About The Position

Schaeffler Aerospace Canada Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support its Executive Team in a fast-paced, growing aerospace business. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and can confidently manage competing priorities while maintaining professionalism. The Executive Assistant will play an integral role in keeping leadership organized, informed, and operating efficiently. This position involves a blend of excellent organizational skills, executive support, preparing presentations, document preparation, and general administrative duties.

Requirements

• Post-secondary education in Business Administration (or related field), or equivalent related work experience.
• 1 to 5 years of executive support experience in a fast-paced setting.
• Professional, diplomatic and excellent communications.
• Collaborative with an ability to build relationships.
• Focused on client service excellence, attention to detail and continuous improvement mindset.
• Ability to handle multiple active tasks and several conflicting deadlines.
• Must be able to pass Canadian Controlled Goods Assessment and criminal background check and be compliant with International Traffic in Arms Regulations (ITAR).
• Exemptions to the Canadian government to grant temporary residents/international students access to their export controlled goods is required and takes a minimum of 2 months from offer acceptance for processing. This may delay start dates for candidates on temporary work permits.

Responsibilities

• Provide high-level executive administrative support to the Director of Engineering and Sales and Plant Manager and management team.
• Manage complex calendars, including scheduling, prioritizing, and coordinating meetings, and site visits.
• Oversee incoming and outgoing communications including emails management, meetings, calls, and follow-ups.
• Travel Coordinator for Canada - implementation and maintenance of travel system; including training and assisting travellers.
• Administrator for local company cars and rental agreements.
• Prepare monthly briefings on Sales Performance Reviews and Operations Performance Reviews.
• Support internal to shop floor employees and preparation of townhall content.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Act as an extension of the Executives, representing them with tact, courtesy and professionalism at all times.

Benefits

• Competitive wages – range: $60,000 - $70,000 depending on education and experience
• Eligible for medical and dental benefits the 1st of the month following date of hire
• Regular increases, dependent upon performance, until top rate is reached
• Opportunities for advancement into varying positions with higher pay scales
• Up to 6% in Pension Matching Contributions, effective 60 days from benefits activation
• An annual Defined Profit-Sharing Plan (dependent upon company performance)
• Employee Discount programs are available for all employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree