Executive Assistant

United Franchise Group Payroll Inc • West Palm Beach, FL

2d • Onsite

About The Position

The Executive Assistant provides administrative support to their designated Brand President and/or Executive.

Requirements

• Bachelor's degree (B. A., B.B.A., or B.S.) or equivalent from four-year college or university; or Associate's degree (A. A. or A.S.) or equivalent from two-year college or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Proficient in the Microsoft Office Suite.
• Strong communication, organization, and listening skills.

Responsibilities

• Schedule meetings (in-person and virtual) and brand events, prepare meeting agendas, and schedule conference calls.
• Prepare reports and financial data.
• Manage and coordinate Executive’s calendar in Outlook.
• Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally.
• Answer, screen, direct and respond on behalf of Executive emails for multiple accounts.
• Coordinate and manage travel arrangements, bookings, and hotel reservations with our travel department, coordinating reimbursement in a timely manner.
• Prepare expense reports, prepare, and get approval on purchase orders, review department/brand PTO for approval.
• Organize and sustain a filing system, filing correspondence, and other records.
• Manage time effectively to meet and exceed deadlines.
• Manage Executives time effectively so that he is able focus on the most important tasks.
• Manage Executives business social media accounts.

Benefits

• Competitive compensation
• Comprehensive training to hone your skills at our headquarters
• Travel opportunities
• Medical, Dental, Vision, and Life insurance coverage
• Generous time off (PTO)
• 401(k) plan with company match
• Social gatherings and team building activities
• Leadership workshops for personal development
• Recognition for our top performers
• Philanthropy - a chance to give back to the community

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level