Executive Assistant

CVS Health•Kenner, LA

11d•$23 - $44•Hybrid

About The Position

At CVS Health, we’re building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation’s leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues – caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day. Position Summary The Executive Assistant provides various office and location support activities. This person identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. The Executive Assistant will ensure the correct functioning of facilities, office, and/or business support services. In this role, you will: Conduct routine, complex administrative office coordination, assuring smooth, timely, and efficient office operations for the department. Support the VP with calendar management, capturing meeting notes, follow-ups, and plans, while following-up on details for special meetings and events. Administer assignments, including (but not limited to) research, collection, analysis, and compilation of data and information for department reports. Control the handling of files, reports, financial records, and confidential record retention, ensuring regulatory compliance. Implement a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate. Establish efficient workflow and office operations of the department by communicating established policies and procedures. Control the internal and external department point of contact, ensuring concise communication with employees, stakeholders, and members of the senior management. Prepare complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations. Examine performance evaluations within the department, ensuring compliance and continuous improvement. Identify opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.

Requirements

3-5 years of managing executive level team members.
1-3 years of demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
Must reside within a commutable distance to Kenner, LA
Ability to work a hybrid schedule (3 days in-office/2 days remote) out of the Kenner, Louisiana office.
Ability to work Monday-Friday from 8am-5pm Central Standard Time.
High school diploma or GED.

Nice To Haves

Outstanding organizational and time management skills.
Ability to function at a high-level in terms in a fast-paced environment.
Strong detail-orientation.
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
Excellent verbal and written communications skills.
Ability to maintain strict discretion and confidentiality.
Excellent problem solving and decision-making skills.
Bachelor’s degree or relevant specialized training.

Responsibilities

Conduct routine, complex administrative office coordination, assuring smooth, timely, and efficient office operations for the department.
Support the VP with calendar management, capturing meeting notes, follow-ups, and plans, while following-up on details for special meetings and events.
Administer assignments, including (but not limited to) research, collection, analysis, and compilation of data and information for department reports.
Control the handling of files, reports, financial records, and confidential record retention, ensuring regulatory compliance.
Implement a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
Establish efficient workflow and office operations of the department by communicating established policies and procedures.
Control the internal and external department point of contact, ensuring concise communication with employees, stakeholders, and members of the senior management.
Prepare complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
Examine performance evaluations within the department, ensuring compliance and continuous improvement.
Identify opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.

Benefits

Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

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