Executive Assistant, Full Time, FTE 1.00

IOWA TRIBE OF KANSAS AND NEBRASKA•White Cloud, MI

7d•Onsite

About The Position

The Executive Assistant serves as a trusted partner to the Executive Committee, providing high-level administrative, organizational, and communication support to ensure effective governance and operational alignment. This role requires strong discretion, adaptability, and the ability to manage complex priorities in a dynamic tribal environment while upholding ITKN values of sovereignty, respect, and community stewardship.

Requirements

Associate’s Degree or higher
Minimum of 3 years of experience supporting senior leadership
Experience managing calendars, communications, and administrative processes
Computer literacy, including Microsoft Office and Google Suite
General office equipment systems and scheduling tools
Strong organizational and time-management skills
Ability to manage multiple priorities and deadlines
Effective verbal and written communication skills
Strong attention to detail and problem-solving ability
High level of confidentiality and professionalism
Ability to work independently and as part of a team

Nice To Haves

Experience working in tribal government or public sector
Knowledge of governance or board-level support processes

Responsibilities

Manage complex calendars, scheduling, and meeting coordination
Prepare agendas, reports, presentations, and official correspondence
Record and maintain accurate meeting minutes and documentation
Coordinate travel, accommodations, and expense tracking
Serve as liaison between Executive Committee, departments, and external partners
Screen and prioritize communications, ensuring timely follow-up
Ensure timely and accurate flow of information across leadership and stakeholders
Maintain filing systems, records, and administrative processes
Track priorities, deadlines, and follow-ups for leadership initiatives
Coordinate meetings, events, and organizational logistics
Support development and organization of internal processes and documentation
Maintain strict confidentiality with sensitive tribal and leadership information
Support documentation and communication aligned with governance processes
Assist in maintaining clear coordination between Executive Committee responsibilities and operational functions
Provide administrative support including document preparation and data tracking
Complete special projects and additional duties as assigned