Executive Assistant

Alps Pharmacy•Nixa, MO

4d•Onsite

About The Position

The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to the CEO. This position serves as a trusted partner in managing the CEO’s schedule, communications, priorities, meetings, and day-to-day responsibilities. The Executive Assistant is responsible for helping the CEO stay organized and focused on the highest-priority needs of the business. This individual will anticipate needs, coordinate information across departments, track commitments and follow-up items, and ensure important matters continue moving forward. Because this position works closely with the CEO and has access to sensitive business and personnel information, a high level of professionalism, discretion, judgment, and confidentiality is essential.

Requirements

Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar professional support role preferred
High school diploma or equivalent required.
Associate’s or bachelor’s degree in business administration, communications, management, or a related field preferred.
Experience directly supporting a CEO, executive, or senior leader strongly preferred
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Strong attention to detail and follow-through
Ability to manage multiple priorities and quickly adjust as priorities change
Ability to work independently and take initiative without requiring constant direction
Strong problem-solving skills and professional judgment
Ability to communicate effectively with individuals at all levels of the organization
Proficiency with Microsoft Office, Google Workspace, and other business productivity platforms
Ability to learn and utilize new technology and software systems

Responsibilities

Manage and maintain the CEO’s calendar, appointments, meetings, and scheduling priorities
Coordinate internal and external meetings and ensure the CEO is prepared with necessary information and materials
Monitor, organize, and assist with the CEO’s email, correspondence, and communications as requested
Draft and prepare emails, letters, reports, presentations, meeting materials, and other communications on behalf of the CEO
Serve as a liaison between the CEO and employees, leadership, vendors, business partners, and other external contacts
Help prioritize incoming requests and determine what requires the CEO’s immediate attention
Track commitments, deadlines, decisions, and action items resulting from meetings and conversations
Follow up with individuals and departments on behalf of the CEO to ensure assigned items are completed
Maintain an organized system for outstanding projects, requests, and follow-up items
Prepare meeting agendas, take notes when needed, and communicate follow-up responsibilities
Coordinate travel arrangements, itineraries, reservations, and other logistics
Assist with planning company meetings, leadership meetings, events, and other business activities
Conduct research and gather information to assist the CEO with business decisions and projects
Maintain organized electronic and physical files, records, and documentation
Assist with expense reports, invoices, receipts, purchases, and other administrative needs
Identify issues requiring the CEO’s attention and communicate relevant information in a clear and timely manner
Anticipate the CEO’s needs and proactively address administrative and organizational matters
Assist with special projects and business initiatives as assigned by the CEO
Handle confidential business, financial, personnel, and strategic information with discretion
Perform additional duties and responsibilities as assigned by the CEO