Executive Assistant

Grace Hill•Irving, TX

2d•Hybrid

About The Position

The Executive Assistant role blends high-level executive support with strategic operational leadership. This person serves as the VP’s right hand, anticipating needs, removing friction, and ensuring the organization moves with clarity and speed. The ideal candidate thinks like an operator, communicates like a leader, and executes like a team of one. You will be embedded at the highest level of decision-making, trusted with sensitive information, and empowered to act with autonomy and judgment.

Requirements

5+ years of experience in executive support, executive assistant, operations, strategy, or consulting
Bachelor’s degree or equivalent experience preferred
Proven track record of supporting a C-suite or senior executive in a fast-paced environment
Exceptional written and verbal communication skills, you write clearly, concisely, and in the voice of whoever you're supporting
Extraordinary organizational skills with the ability to manage competing priorities without dropping anything
High emotional intelligence, able to read the room, navigate complex relationships, and exercise sound judgment
Proficiency with productivity and collaboration tools (Google Workspace, Slack, Notion, project management platforms)
Experience leveraging AI tools to automate or streamline repetitive workflows
Ability to work with ambiguity, adapt quickly, and remain calm under pressure
Demonstrated ability to handle sensitive, confidential, and proprietary information, including board materials, personnel matters, and strategic initiatives, with absolute discretion

Nice To Haves

Experience in a high-growth startup, tech company, or professional services environment
Background in business strategy, operations, consulting, or an MBA
Proactive, not reactive: you see what needs to happen before being asked
Discreet and trustworthy: you handle sensitive information with care and professionalism
A force multiplier: you make the people around you more effective
Humble and hungry: no task is beneath you, and no challenge is too large
A systems thinker: you don't just solve problems; you build processes that prevent them
Tech-forward and tool-savvy: you embrace AI and automation as force multipliers, staying ahead of the tools that make you and your executive more effective
Deeply curious: you ask good questions and seek to understand before acting

Responsibilities

Manage and optimize the CEO's calendar, prioritizing high-impact meetings and protecting deep work time
Serve as a liaison between the VP and internal teams, ensuring follow-through on priorities and commitments
Draft, edit, and manage executive communications, such as emails, memos, presentations, and board materials
Prepare briefing materials, pre-read documents, and post-meeting follow-up summaries
Anticipate needs before they arise, proactively solving problems the VP hasn't yet identified
Coordinate domestic travel, including itineraries, accommodations, and ground transportation
Plan and execute executive offsites, team events, and leadership gatherings, managing venue sourcing, logistics, travel coordination, agendas, and on-site execution from start to finish
Manage expense reporting and reconciliation for select executives
Identify opportunities to improve operational efficiency and lead implementation efforts
Handle sensitive and confidential matters with the highest level of discretion