Executive Assistant - Regional Merchandising

ARC'TERYX•Vancouver, BC

55d•$82,000 - $102,000•Onsite

About The Position

As an Executive Assistant within our Regional Merchandising organization, you will support our Senior Vice President of Regional Merchandising and our Vice President of North America Merchandising. You are an expert in the art of organization, with a particular knack for scheduling, time and travel management, and providing the support necessary to help maximize their impact. Your prompt communication and proactive, solution-oriented approach ensure that the leader you support are positioned for success. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities, including contribution to project coordination. You enjoy working within a high-paced and hyper-growth environment. This role is based out of our North Vancouver office. Candidates must be eligible to work in Canada. You will be working directly with the leaders you support within our Merchandising organization and will partner with a team of high-performing Executive Assistants in providing exceptional support to our senior leadership team across the organization.

Requirements

You have 5+ years of Executive Assistant experience supporting VP+ leaders
You are an expert with the Microsoft Office suite and have excellent business acumen
You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You know how to prioritize and effectively manage the logistics of an Executiveâs schedule: pre-reads, agendas and following up on action items are second nature to you
You have the ability to think outside of the box with a sense of urgency
You are not afraid of meeting new people, building relationships and creating partnerships across the organization
You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
You effectively balance autonomy and collaboration
You inspire breakthrough thinking and continuous improvement
You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right
Your passion for your work is paralleled by your passion for getting outside and living it

Responsibilities

Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities
Maintaining an organized inbox to ensure your leaders have the information they need right away
Organizing international and domestic travel arrangements
Developing agendas, meeting minutes, and presentation materials
Anticipating needs and proactively identifying opportunities to optimize the VPsâ time
Organizing onsite/offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed in the execution of the event
Partnering with Finance to manage budget as needed
Coordinating office management requests with our Facilities team and being present in the office for in-person support
Organizing and submitting expense reports in a timely manner
Setting your leaders up for success and performing additional duties as assigned and needed
Supporting Merchandising events as needed
Working towards your own professional development goals based on your areas of interest in the business
Developing and implementing process optimizations to enable effective operations within the Merchandising teams
Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation