Executive Assistant

Anaplan

About The Position

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market. What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture. Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform. Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small. Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together! Anaplan is seeking a high-energy Executive Assistant to support one of Anaplan's Sales Executives as well as additional sales leaders while also providing support to their Go-to-Market (GTM) team. Join a team of individuals who respect diverse perspectives, aren’t afraid to push boundaries and try new ideas, and are passionate about helping our customers and each other succeed. This EA will be critically important, enabling the leaders to work most effectively with internal and external collaborators and fulfill commitments. This is a strategic role that requires a combination of focus, flexibility, professional maturity and strong interpersonal skills. The right candidate will be a highly resourceful individual with strong professionalism, presentation, self-motivation, verbal/written communication, and analytical skills. Most of all we seek someone with a great attitude, an extremely high work ethic, and off-the-chart attention to detail!

Requirements

Minimum of 7 years of related business experience supporting an executive, preferably in a SaaS organization with Executive Suite support
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
Event planning, expense report, and calendar management experience
Ability to multitask, complete items, and be flexible based on constantly evolving deadlines
Excellent writing, speaking, and grammar skills
Proficiency in Microsoft Office

Nice To Haves

Bachelor's degree is a plus!

Responsibilities

Anticipate leaders' needs and proactively ready leaders for wide variety of situations
Brings a high level of urgency, with the ability to balance multiple priorities and requests
Proactively prepare executives and managers for meetings with pre-read materials and aligned agendas
Proven success preparing documents and presentations with a high level of accuracy and attention to detail
Presenting and communicating meaningful insights and recommendations
Comfortable operating in a fast-paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease
Willingness to work and be available outside normal business hours
Coordinating closely with other cross-functional departments and other Executive Assistants to ensure smooth communication and seamless operational efficiency for leaders and their teams
Planning and managing the calendar & travel, including scheduling cost-effective air/hotel/ground transportation and creating detailed and thoughtful travel itineraries
Assist in coordinating and planning of team off-sites, events, and executive meetings with a high degree of organization and thoroughness
Managing and submitting expenses for the leaders, and assisting in approving expenses for their team