Executive Assistant

Wingstop•Dallas, TX

33d•Onsite

About The Position

The Executive Assistant is a critical role providing high-level administrative support to 2 or more members of our Senior Leadership Team (SLT). You are the main point of contact for the leaders whom you support, so we rely on you to ensure the lines of communication remain open between their offices, senior management, and internal teams. This role is based at the Global Support Center in Dallas.

Requirements

Bring a strong drive for excellence in a fast-paced, dynamic environment
5+ years of experience supporting C-level executives
Exhibits expert-level writing, editing, grammar, and research skills
Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
Displays high emotional intelligence and strong social awareness
Maintains an exceptional level of professionalism and a positive, “can-do” attitude
Demonstrates strong decision-making and problem-solving skills
Effectively prioritizes competing demands and manages projects from start to finish
Works well both independently and collaboratively
Upholds the highest standards of integrity and confidentiality

Responsibilities

Manage an active calendar of appointments while ensuring SLT members’ schedules are followed and respected. Keeping leaders well-informed of upcoming commitments and responsibilities will be a key priority.
Compose correspondence, prepare presentations / reports, and handle information requests (often confidential in nature).
Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings/conferences.
Provide an environment where seamless communications between SLT members’ offices and internal teams is expected and carried out.
Demonstrate leadership and diplomacy to maintain credibility, trust, and support with senior management and internal teams.
Provide support with scheduling and handling logistics of Board meetings, ensuring meetings go off without a hitch.
Provide support with preparing and circulating materials for review prior to Board meetings; take notes and distribute following Board meetings and respond to inquiries from Board members.
Complete expense reports, and process travel reimbursement requests.
Prioritize multiple needs efficiently and follow projects through from start to finish with a keen sense of urgency.
Other duties as assigned.

Benefits

Unlimited paid time off for exempt employees
One paid volunteer day of your choice
Competitive bonus structure for eligible roles
Team member stock purchase plan
Health savings or flexible spending account options
401k – (dollar for dollar on the first 3% and then 50 cents on the dollar for the next 2% for team member contributions up to 5% of eligible compensation)
Comprehensive medical, dental, and vision benefits
Basic life and AD&D insurance provided
Pet insurance
Education Assistance
Wellness reimbursement program
Paid maternity and paternity leave
Lunch provided every Tuesday and Thursday in office
Discount on Wingstop gift cards
Onsite game room