Executive Assistant, Office of the Chief Medical Officer

Mass General Brigham•Somerville, MA

1d•Hybrid

About The Position

This role is a critical partner to senior leadership, providing high-touch, proactive support that keeps executives focused, informed, and operating at their best. You’ll be trusted with complex priorities, sensitive communications, and the day-to-day orchestration of executive operations, making a real impact behind the scenes every single day. This is an ideal opportunity for an experienced administrative professional who enjoys being highly trusted, deeply involved, and essential to executive success and who takes pride in keeping complex operations running smoothly with minimal oversight.

Requirements

High School Diploma or Equivalent required
3-4 years of experience as an Administrative Assistant to Executive or Chair or Senior Leader required
Requires highly proficient/advanced administrative skills and office applications skills.
Ability to proofread and edit written documents.
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
Highly proficient in all communication skills (phone, verbal and written).
Ability to handle sensitive information and situations with poise and professionalism.
Strong organizational, coordination and judgment skills.
Ability to prioritize effectively.
Ability to problem solve and troubleshoot.
Ability to analyze a situation and determine best course of action within established guidelines.
Basic math knowledge with some knowledge of bookkeeping.
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Nice To Haves

Associate's Degree Related Field of Study preferred

Responsibilities

Act as a trusted administrative partner to an executive or chief, anticipating needs and managing shifting priorities with confidence and discretion.
Own complex calendars and logistics, coordinating high-level meetings, travel, conference calls, and events from start to finish including materials, resources, and refreshments.
Draft, edit, and prepare polished correspondence, executive summaries, presentations, and meeting minutes.
Serve as a key liaison for leadership, often translating executive or board direction into clear communication for internal teams.
Manage budgets, expense reconciliation, reimbursements, payroll functions, and office operations with accuracy and efficiency.
Apply sound judgment, initiative, and analytical thinking while working independently in a fast-paced environment.
Stay current on organizational policies and procedures to ensure seamless and compliant support.
Collaborate closely with other administrative professionals, supporting team workflows and assisting with onboarding or training when needed.
Handle confidential and sensitive matters with professionalism, tact, and integrity.