Executive Assistant

Carta•San Francisco, CA

1d•$136,000 - $160,000•Hybrid

About The Position

At Carta, our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Executive Assistant, you’ll work to proactively and accurately manage heavy calendars for the CFO and assist the broader G&A team with complex scheduling as needed, including coordination of audit committee meetings. You will triage and reply to emails, Google comments, Slack channels; manage the CFO’s inbox and ensure timely follow-ups. You will coordinate speaking engagements and conferences for the CFO, ensuring all logistics, travel, and briefing materials are managed smoothly. You will also manage international travel, including visa requirements and detailed itineraries, and provide end-of-day briefings to the CFO to prepare for the next day’s priorities. You will track key meetings, external events, and conferences to provide the CFO with internal visibility and ensure all details and logistics are seamlessly managed. Additionally, you will plan and execute team meetings, events, and offsites, including the coordination of agendas and materials, budgets, logistics, hospitality, and more. You will approve expenses, travel, and time off requests for your Executive’s direct reports. You will maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team, and contribute to projects on the Executive Assistant team.

Requirements

4+ years of Executive Assistant experience supporting a senior leader in the C-suite, preferably in the technology or banking industry
Experience coordinating board and audit committee meetings
Heavy calendar management and international travel coordination experience
Ability to effectively multitask and prioritize on a daily basis
Excellent written and verbal communication skills
Ability to commute to our SF office 3 days per week (required)

Nice To Haves

Roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting senior leaders in a fast paced startup environment
Incredibly detail oriented, thoughtful, strategic, and proactive
Can block and tackle for your Executive and navigate ambiguity
Know how to find common ground with leadership and peers alike to build relationships
Professional and eager to learn about the business, and collaborate with fellow EAs on impactful projects

Responsibilities

Proactively and accurately manage heavy calendars for the CFO and assist the broader G&A team with complex scheduling as needed, including coordination of audit committee meetings
Triage and reply to emails, Google comments, Slack channels; manage CFO’s inbox and ensure timely follow-ups
Coordinate speaking engagements and conferences for the CFO, ensuring all logistics, travel, and briefing materials are managed smoothly
Manage international travel, including visa requirements and detailed itineraries
Provide end of day briefings to the CFO to prepare for the next day’s priorities
Track key meetings, external events, and conferences to provide the CFO with internal visibility and ensure all details and logistics are seamlessly managed
Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more
Approve expenses, travel and time off requests for your Executive’s direct reports
Maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team
Contribute to projects on the Executive Assistant team