Executive Assistant - New York

Illuminate Financial•New York, NY

7d•Hybrid

About The Position

Illuminate Financial is a specialist venture capital firm investing in early-stage Enterprise AI and Fintech companies. With teams across London, New York, and Singapore, we combine capital with unmatched connectivity to global financial institutions, helping visionary founders build and scale. It is an exciting time to join Illuminate, Ventures I is currently ranked as the #1 2015 vintage VC fund in Europe for distributions (measured by DPI), we have recently raised our inaugural Early Growth Fund and are just beginning to launch our fourth ventures fund, looking to raise $235m. As a sector-specialist venture capital firm, we are proud to have institutional investors such as JP Morgan, Citi, S&P Global, Barclays, Deutsche Börse Group and HSBC invested across our various funds. Our fourteen strategic investors collectively represent approximately $40 billion in annual technology spend, underscoring our ability to identify the most pressing industry challenges. Illuminate has a deep network of senior financial services executives as both advisers and investors. Our global team of twenty-two invests in early-stage enterprise start-ups and we have a fantastic opportunity for a Senior Executive Assistant to support our US-based Managing Partner and Founder (Founder). This is a full-time EA opportunity in our New York office looking after our Founder who works between New York and Florida. This is a business and personal EA role helping organise and run many different aspects of his life (70/30 split). The New York office in FIDI comprises 2 Partners (1 being the Founder), 3 Investors, 1 Head of Investor Relations and one Executive Assistant. We are seeking an individual who can juggle multiple deliverables, thrives in a fast-paced environment but is also highly empathetic. Quick thinking and initiative is paramount and it’s important you seek to act, think and behave as a business partner. The right candidate will be surrounded by a team of sharp, enthusiastic and collaborative investors.

Requirements

Excellent IT skills with a thorough knowledge of MS Office packages, especially Outlook.
Comfortable using AI tools to increase efficiency and add value across the role.
Approachable, efficient, well-organised, with an exceptional eye for detail and a willingness to use initiative.
The confidence and conviction to guide and challenge our Founder gently but firmly in their decision-making processes.
Good verbal and written English communication skills with the ability to communicate confidently with a wide range of individuals and organisations.
Must support a team ethos.
Possesses the independence to work with a small team or alone but with growth and bigger picture thinking in mind.
Solutions oriented - can solve problems without corporate departments to turn to and is resourceful in nature.
Ability to simplify and own challenges with ease taking the burden away from the Founder.
A calm, composed presence under pressure, with the emotional intelligence to provide reassurance and a reliable sounding board when needed.
A needs must mentality where no task is too small or trivial in order to push the business forwards.

Nice To Haves

Experience working as part of a global team, across different time-zones, is an advantage.

Responsibilities

Proactive and complex extensive diary management - daily management of scheduling and rescheduling appointments, exercising a flexible approach to changing schedules, efficiently and confidently making decisions on multiple ever-changing priorities and ensuring focus on the correct business agenda.
Coordinating high priority fundraising meetings, working closely with our Head of Relations and NY Partner.
Supporting our Founder with his annual diary and supporting his strategic thinking to help pre-empt obstacles and prepare solutions.
Working with our Finance team to help schedule annual obligations to our Investors.
Completion and submission of expense claims within a timely manner.
Dealing with complex and ever-changing travel itineraries flights and accommodation (including identifying cost-effective and practical solutions) for our Founder.
Personal support for our Founder in relation to his family, logistics, personal finances and global living.
Working with our London team assistant to co-ordinate our Founders flat and admin related tasks on the ground in the UK.
Contributing and continuously growing and maintaining our culture and positive energy within the team with socials and initiatives.
Working closely with our NY Executive Assistant and providing holiday cover.
Liaising with our London CoS on ad-hoc projects and communication between offices.
A natural desire to deliver a hands-on approach given we are a small team.