Executive Assistant

Galapagos Federal Systems LLC.•Arlington, VA

5d•$135,000 - $145,000•Onsite

About The Position

Galapagos Federal Systems LLC is seeking a highly organized and experienced Executive Assistant / Program Support Administrator (PSA) to provide executive-level administrative and program support to senior Government leaders within Space Systems Command (SSC), System Delta 81 (SYD 81), and the Portfolio Acquisition Executive – Infrastructure (PAE-I) Program Office. In this role, the Executive Assistant will support senior leadership and Government acquisition activities by coordinating administrative functions, managing priorities, facilitating communication, and ensuring the efficient execution of day-to-day program operations. The ideal candidate will be a proactive and detail-oriented professional with strong organizational, communication, and time-management skills who can effectively support senior leaders in a fast-paced, mission-focused environment.

Requirements

Active Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance or ability to obtain one
10+ years of relevant Department of Defense (DoD) experience providing executive, administrative, program, or mission support
Demonstrated experience supporting senior Government, military, or executive-level leadership
Experience managing executive calendars, correspondence, meetings, taskers, suspense dates, and administrative requirements
Experience using Enterprise Task Management Software Solution (ETMS2) or similar task and workflow management systems
Working knowledge of program management concepts, processes, and best practices
Proficiency with Microsoft Office applications and Microsoft Teams
Must be a U.S. Citizen.

Nice To Haves

Experience supporting a Space Program Office, Major Command (MAJCOM), Field Command (FLDCOM), or similar DoD organizations are highly desired

Responsibilities

Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and Program Support Administrators (PSAs)
Manage Senior Materiel Leader (SML) and Materiel Leader (ML) calendars, correspondence, meeting schedules, and associated logistics
Coordinate SYD-level meetings, including Microsoft Teams support, meeting preparation, scheduling, and visitor access requirements
Collect, consolidate, and track readiness information, RSVPs, and Visit Access Requests (VARs) from SYD staff
Support facilities coordination, office supplies, records management, and administrative documentation for senior leadership
Manage and track actions within the Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks and maintaining accurate status information
Monitor task progress and suspense dates and provide notifications and follow-up to ensure timely completion of assigned actions
Prepare, consolidate, and distribute Weekly Activity Reports, executive correspondence, briefings, and other program documentation for Government leadership
Coordinate with cross-functional teams, program leadership, and senior Government stakeholders to support program priorities and mission objectives