Executive Assistant – General Counsel & Corporate Secretary

Resideo•Melville, NY

3d•$34 - $60•Hybrid

About The Position

This is a high-visibility, high-trust role providing comprehensive executive administrative support to the General Counsel & Corporate Secretary and the Chief People Officer. The role demands exceptional judgment, discretion, and organizational acumen, as the individual will routinely handle highly confidential legal, HR, corporate, and board-level information, particularly important as ADI establishes itself as a newly independent public company. The ideal candidate thrives in a fast-paced environment, can independently manage complex and competing priorities, and is comfortable engaging with Board members, C-suite executives, outside counsel, and external advisors. This role offers a unique opportunity to operate at the center of executive leadership during a critical transformation, helping shape how ADI operates as a newly independent public company.

Requirements

7+ years executive assistant experience, including C-suite support
Strong proficiency in Microsoft Office, Teams, and Board tools (e.g., Diligent)
Exceptional communication and organizational skills
Ability to manage competing priorities independently with strong attention to detail
Professional presence and comfort engaging with senior leaders and Board members

Nice To Haves

Experience in distribution, industrial, or global environments
Familiarity with SEC processes, proxy cycles, and governance practices
Experience supporting a spin-off, IPO, or major transaction

Responsibilities

Manage complex executive calendars, scheduling meetings, prioritizing appointments, and coordinating domestic and international travel arrangements
Serve as a key conduit between the C-Suite and Board of Directors
Coordinate logistics for board meetings, conferences, company events, and off-site retreats
Schedule board and committee meetings and ensure timely communication of agendas and materials
Build board books and upload materials to the Diligent board portal
Draft, edit, and proofread correspondence, reports, presentations, executive briefings, and board meeting materials
Screen and prioritize phone calls, emails, and communications on behalf of executives
Process and manage expense reports in a timely and accurate manner
Maintain confidential records, contracts, and personnel files with strict discretion
Conduct research and prepare executive summaries and briefing documents
Liaise with internal departments, clients, vendors, and board members on behalf of senior leadership
Mentor junior administrative staff as needed
Support special projects and strategic initiatives assigned by executive leadership