Executive Assistant

Hunt Electric Corporation • Eagan, MN

8d • Hybrid

About The Position

The Executive Assistant is responsible for providing administrative support to the Executive team. This position requires strong organization and communication skills, a high level of confidentiality, and the ability to coordinate calendars in a timely and professional manner.

Requirements

• High school diploma or equivalent required.
• 5+ years of proven similar experience directly assisting executive level teams.
• Must be proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling skills and active listening.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

Nice To Haves

• Associate or bachelor’s degree in Business Administration or related field preferred.

Responsibilities

• Prepare documents for meetings of the Management team and other stakeholders.
• Schedule and maintain calendars and coordinate travel for the President, Chief Financial Officer, Chief People Officer, with the possibility of others on the executive team.
• Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Collect and communicate monthly financial reports and metrics.
• Organization, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.
• Other duties as assigned.

Benefits

• 100% Paid Premiums: Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family . Plus, a cash benefit if you opt out.
• Three Pillars of Retirement: We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.
• Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions.
• Work-Life Balance: 3+ weeks PTO to start, paid holidays, sick time, and flexible hybrid schedules for many positions.
• Growth & Community: Internal learning and development, multiple Employee Resource Groups, family-friendly work events, and a deep commitment to community volunteering.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED