Executive Assistant

Arlo•New York, NY

1d•Hybrid

About The Position

Arlo is rebuilding health insurance from the ground up using AI. The healthcare experience today is expensive, confusing, and often so frustrating that people delay the care they need. We’re changing that by reimagining what a health plan should be: a proactive partner that enables health rather than denying it. Our AI-native platform delivers continuous, personalized support for members—helping them navigate benefits, schedule appointments, access high-quality care, and avoid financial fear. Powered by the industry’s most advanced risk-pricing engine, Arlo is already scaling fast: we’ve grown to $XXXM in premiums, cover tens of thousands of people, and see accelerating demand across brokers, employers, and partners. Backed by Upfront Ventures, 8VC, and General Catalyst, our team combines deep industry expertise (Palantir, YC) with the ambition to modernize a $1T market. Arlo is seeking an experienced and highly organized Executive Assistant to support our co-founders. This role sits in a fast-paced, ever-evolving environment, taking ownership of complex scheduling, confidential communications, and critical projects with both precision and discretion. This person will act as a force multiplier for the CEO, enabling an increased focus on company priorities and ensuring smooth daily operations. This is a hybrid or onsite position based in New York City, offering a salary range of $60,000–$90,000, depending on experience.

Requirements

2+ years of experience as an Executive Assistant, preferably supporting C-level executives
Exceptional organizational, time management, and multitasking skills; thrives in structured and unstructured environments.
Excellent written and verbal communication skills—confident interfacing with senior leaders, partners, and stakeholders.
Proficiency with Notion, Google Workspace, Slack, and modern workplace tooling.
Comfortable using AI to automate and improve processes.
Discreet, adaptable, resourceful, and proactive with a strong attention to detail.
Located in or willing to relocate to New York City; able to work onsite or hybrid as needed.

Nice To Haves

Experience working in a fast-paced startup, tech, or growth-driven environment strongly preferred.

Responsibilities

Serve as a trusted gatekeeper and assist the CEO’s communications—internally and externally.
Proactively manage demanding and dynamic calendars, coordinate meetings, prepare agendas, and ensure all priorities are addressed with efficiency.
Assist with recruiting coordination for co-founder interviews.
Organize complex travel arrangements and logistics for primarily domestic travel.
Support the CEO in preparing presentations, reports, and executive summaries as needed.
Track key projects, action items, and deadlines, ensuring follow-ups happen seamlessly and nothing falls through the cracks.
Assist with board meeting prep and materials.
Collaborate with teams across the company to facilitate cross-functional communication and information flow.
Support onsite office operations and help orchestrate executive team events, off-sites, and special projects.
Handle sensitive and confidential information with the utmost discretion.

Benefits

Salary range: $60,000–$90,000 (based on experience)
Hybrid or onsite role in New York City
Comprehensive health, dental, and vision coverage
Generous PTO and paid holidays
Dynamic, mission-driven team and the opportunity to have a direct impact at a fast-growing company
High ownership: You’ll get real responsibility from day one—our high-trust team empowers you to run with big problems and shape core parts of the company.
Join an important mission: Your work directly influences how people access care and improves lives at scale.
Growth & expansion: We’re moving fast, and as we grow, your scope will grow with us—new challenges, bigger opportunities, and rapid career velocity.
Apply AI to a problem that matters: Instead of optimizing ads or cutting labor costs, you’ll use AI to fundamentally reimagine how people get healthcare.
High pace, high collaboration: We operate with velocity, first-principles thinking, and a team that works closely, openly, and with ambition.